Agenda item

Supply and delivery of uniforms, footwear and PPE

Up to 5 years

£1,500,000

S Grimes

This is a recurring contract for supply and delivery of specific uniforms, footwear and various PPE to BCC stores that are required throughout BCC for services to carry out their daily operations. The contract will include clauses that will ensure the provision of agreed corporate branding and logos. 

Y

N

N

Measured Term Contract for specialist fencing contractors to supply and install new various metal fencing

Up to 4 years

£300,000

S Grimes

To support the Property Maintenance Unit with installing fencing requirements at BCC sites in line with emerging programmes of work.

N

N

N

Mobile Catering at BCC parks/open spaces

Up to 3 years

Concession Contract (Income)

D Sales

Covers the provision of mobile catering across a number of BCC parks/open spaces.

Concession contract – approx. £65k per annum income.

Y

N

N

Corporate Health and Safety IT System

Up to 3 years

£31,000

P Gribben

The Corporate Health and Safety ‘H&S’ IT system supports the Council’s established H&S management arrangements.  The Council’s Corporate H&S Unit uses the system to monitor the effective implementation of H&S arrangements through audits, inspections, and fire risk assessments.

N

N

N

NI Entrepreneurship Support Service (NIESS/Go Succeed) – Telehandling Service

Up to 4 years

£500,000

D Martin

The telehandling service is vital to the effective running of the NIESS/Go Succeed and ensuring that support is available to new and existing entrepreneurs, businesses, and social enterprises across the region. 

N

N

Y

Framework A – NIESS/Go Succeed - Enterprise Support Solutions

Up to 4 years

£26,000,000

D Martin

The framework will provide capacity to future proof the delivery of agile and responsive enterprise support solutions to individuals, entrepreneurs and businesses, adding value to the existing enterprise and business support provision in place across the region.

BCC taking the lead in procurement exercise on behalf of all NI councils.

N

N

Y

Framework B – NIESS/Go Succeed – Specialist Mentoring Services

Up to 4 years

£6,000,000

D Martin

The framework will provide capacity to future proof the delivery of agile and responsive specialist mentoring services to individuals, entrepreneurs and businesses, adding value to the existing enterprise and business support provision in place across the region.

BCC taking the lead in procurement exercise on behalf of all NI councils.

N

N

Y

Framework agreement for the provision of marketing and communications services

Up to 5 years

£5,000,000

E McConville

A framework of suppliers with marketing and communications services expertise is an effective way of meeting Marketing and Corporate Communications service requirements where, on occasions, the scope and timing of required outputs cannot be specified. In certain circumstances the framework would be utilised where the skills and expertise are not available in house to deliver services required.

Y

N

N

Supply and delivery of goalposts and associated accessories and equipment

Up to 3 years

£48,900

S Leonard

Supply of a range of goalposts and related accessories and equipment for installation at new facilities and upgrade of existing sports pitches within OSS/CNS department

N

N

N

A benchmarking exercise on tourism project operators to support BRCD projects

Up to 6 months

£37,000

S McNicholl

To appoint a provider to conduct a benchmarking exercise on tourism project operators to support BRCD projects

N

BRCD Executive Board

Y

The repair, deployment, filling and storage of 20 beacons

Up to 5 years

£850,000

D Sales

A recent open tender exercise for this requirement did not provide a suitable bid. The original tender was for a 3+2 year contract subject to annual review.  

The Procurement Act permits switching to a Direct Award (STA) should no responses or suitable responses be received following an advertised procurement exercise.

The Dept have confirmed this is Works contract; therefore, it is considered a below threshold contract under the Procurement Act (£5.3m threshold value for Works).

Logwood Plant Centre LTD

1

N

N

Distribution for City Matters and any other bespoke maildrops

Up to 2 years

£100,000

E McConville

Following a previous a tender exercise where no bids received were received and further market research it has been determined that Royal Mail Door to Door are the only supplier who can provide the service required.

Royal Mail Door to Door

3

N

N

To deliver collaborative research and development project - Belfast Region City Deal

Up to 12 months

£90,000

S McNicholl

This is a proposed collaborative research and development project with the Connected Places Catapult to co-design and pilot a methodology to support SMEs involved in City Deal innovation projects. CPC are contributing 50% of budget costs.

Connected Place Catapult

6

N

Y - CPC are contributing 50% of budget costs.

Removal, Storage and Retrieval of Office Records T629(a)

Up to 6 months

£28,000

Nora Largey

STA is required to ensure the continuity of services required to ensure the safe storage of records for the Council.

This requirement has been out of contract for a significant period of time. Progress on re-tendering has been delayed due to the continued critical staffing levels and exceptional demand on IGU resources. Plan now in place with Dept to progress and award a replacement tender by December 2026. 

Morgan Document Security

11

N

N

Provision of Traffic Management Services (T2578)

Up to 5 years & £200k

Additional £300,000

D Martin

At the time of the tender (Q1 FY25/26), in advance of the scope of road closures, logistics and Park and Ride requirements being understood in detail, it was envisaged that the traffic management requirements for Fleadh 26 could be delivered through the new T2578 contract under the contract option to cover ‘Other events’.

However, following engagement with statutory agencies, detailed planning and the need for additional measures, including security considerations, a final draft plan and costings has been prepared and there is a need to extend the overall contract by up to £300k.

This represents a procurement risk as this level of overspend under the contract could be considered a material change under the Public Contracts Regulations 2015. However, given the complexities of the plan, timescales and the statutory requirements e.g. in relation to road closures, it was considered essential to be able to proceed using the existing contract.

To help mitigate this risk work is underway to put in place a new tender to cover traffic management requirements for Fleadh 27.

TCMC Crowded Space Ltd t/a The Traffic Management Company

Provision of Autodesk Software Subscription (T2440)

Up to 3 years & £74k

Additional 1 year and £30,848.50

S McNicholl

A 1 year extension and increase in value will allow for the Council to carry out a corporate review of the licenses in 2027 to align with a re-tender and contract award in December 27 and avail of a significantly discounted rate for 1 year.

Pentagon Solutions Ltd

Title of Contract

Duration

Est. Max Contract Value

SRO

Description

Supplier

STA Reason

Other Committee approval (Y/N) If Y name Committee & Date

External Funding (Y/N)

Removal, Storage and Retrieval of Office Records T629(a)

Up to 6 months

£28,000

Nora Largey

Further to STA request above this is retrospective STA approval to cover services from 01 Dec 2025 to 31^st May 26.

Morgan Document Security

11

N

N