Agenda item

Adobe licences

Up to 1 year

£55,000

P Gribben

Widely used software used by staff across the Council.

This tender will consolidate all current Adobe licences into a single contract.

N

N

N

Provision of Travel Services

Up to 5 years

£495,000

S McNicholl

To support Officers and Members when booking travel and accommodation as part of their duties.

Contract value includes all forecasted spend on travel related costs plus any supplier management fees.

N

N

N

The supply of Original Equipment Manufacturer ‘OEM’ parts for range of vehicles

Up to 5 years

£2,750,000

D Sales

Fleet are to amalgamate current separate `contracts into one OEM spare parts tender (using Lots). Covers parts for DAF, Iveco, Scarab, Dennis Eagle, Holder/Schmidt, Fiat and John Deere and supports warranty cover for these OEMs. 

Some current contracts require short extensions to align expiry dates – see Table 2.

Y

N

N

Supply and Erection of Street Nameplates

Up to 4 years

£240,000

K Bentley

To supply and erect street nameplates within Belfast

Y

N

N

Digitisation of Building Control Records

Up to 4 years

£140,000

K Bentley

Digitisation of building control hard copy files to include application forms, plans, specifications and reports

Y

N

N

Commissioning of case work and advice programme for Communities from Minority Ethnic Background

Up to 3 years

£760,000

D Sales

Funding has been received from Executive Office who have asked all Councils to commission advice services for new communities.

Initial funding £380,000 for 18 months secured. Extension option for a further £380,000/ 18 months to be included, subject to further funding being secured.

N

Funding/approach approved by Shared City Partnership & SP&R in Dec 25.

Y

North Foreshore Maintenance Contracts

Up to 5 years

£350,000

S Grimes

To provide a Term Service Contract for maintenance works (both scheduled and reactionary/emergency) at the North Foreshore – Giant’s Park site. The contract reflects the unique nature and conditions of the site as a former landfill site.  The emergency works (if required) will provide a contractor response within 1 hour and works within 4 hours of notification – this is particularly important for the services associated with the landfill capping, leachate and gas ancillaries.

N

N

N

Insurance Valuation Services

Up to 3 years

£90,000

T Wallace

This specialist service ensures all council assets are insured for the correct amount to avoid the risk of underinsurance in the event of a claim. All assets assessed over a 3-year programme.

Y

N

N

Strategic oversight & support for the development of the Belfast Vulnerability Model and transfer of learning to other community planning priorities

Up to 2 years

£100,000

J Tully

Building upon the success of the initial phases of the Complex Lives initiative, there is still a need for and benefit of independent advisory and strategic support.  The additional capacity, experience and objectivity provided helped translate our ambitions into an actionable programme, roadmap and helped shape the emerging operating model and enabling partnership.

N

N

N

Hire of The Belfast SOS Bus for Fleadh Cheoil na hÉireann

Up to 2 years

£98,000

K Forster

The Belfast SOS Bus provides a mobile, non-judgemental safe space on the streets, offering a range of support including first aid, mental health intervention, and harm reduction. It offers practical assistance like refreshments, transport home, and referrals to other services. There is no other provider of this service for Belfast.

STA approved at Dec 25 SP&R to cover Fleadh 26. Re-submitted for approval to cover up to 2 years (i.e. Fleadh 26 with option for Fleadh 27)

The Belfast SOS Bus

3

Fleadh Cheoil Belfast 2026 Volunteer Services (Phase 2)

Up to 1 year

£177,472

D Martin

Volunteer Now is the only organisation in NI with experience and capacity of co-ordinating and managing a complex, high profile, volunteering programme of the scale of the Fleadh (approx. 1200-1500 volunteers).

A STA with Volunteer Now was approved by SP&R in Aug 25 (Phase 1) to cover the initial planning stages for Fleadh 26. This STA is to cover the next delivery phase. A further STA will be required with Volunteer Now to cover cost of uniforms. Costs for this will be finalised shortly.

Volunteer Now

3

Hire of Road Train for Belfast Zoo (6-month trial)

Up to 6 months

£75,000

K Forster

With current Zoo Mobile approaching end of life, the Zoo would like to trial the use of a hop-on hop-off accessible road train which would improve accessibility and the customer experience at the Zoo. Electric Events are the only company that has a road train available for hire at a reasonable cost.

Electric Events

3

Provision of asylum support and capacity building programme (T2605)

Up to 1 year & £100k

Additional 1 year and £70k

J Girvan

In 2024 Council approved the approach to procure a training and capacity resource to support wider community and voluntary organisations to enhance their ability and skills to provide services to minority ethnic communities. Following an open tender exercise Law Centre NI were appointed (only bidder). Additional funding has been received from the Executive Office to support services for asylum seekers and other new Communities in Belfast.  At the Shared City Partnership in December members agreed to recommend to SP&R to have a further phase of this work. This has also been endorsed by the Executive Office.

An extension of 1 year is recommended with the supplier to deliver this next phase. The marketplace has not changed since the original tender and, given the requirement for the contractor to be accredited at providing immigration advice, it would be expected that should a further tendering process be undertaken that other bidders would not respond.

Law Centre Northern Ireland

Provision of Building Management and Operations at 2 Royal Avenue - T2583

Up to 18 months & £326k

Additional 6 month and £113,108

D Martin

The extension of 2RA’s operator contract will allow the venue to remain as a primary venue for both Fleadh and Culture Night 2026, whilst retaining the operational knowledge and expertise that MayWe have gained as operators. Extension until 31 December 2026 will also allow the annual Winter’s Den (Council-funded Christmas programming) and Santa’s Post Office (Belfast One funded) to remain in the venue in December 2026.

MayWe

Provision of Strategic Oversight and Support for Complex Lives and Community Planning – T2433

Up to 32 months & £200k

3 months & £30k

J Tully

The Council intends to commission a new tender for the independent advisory and strategic support for the widening of both focus and impact of the Complex Lives initiative through the creation of a Belfast Vulnerability Model; however, a short 3-month extension is requested whilst this tender exercise is progressed. The extension will maintain momentum and drive, retain the commitment and involvement of partners as well as facilitate the effective transfer of knowledge and experience.

Marsh Public Service Solutions

Supply of Scarab OEM vehicles parts (T2304)

Up to 3 years & £165k

Additional 3 months & £10k

S Leonard

Extend the contract expiry date by 3 months to align expiry dates with the new OEM spare parts tender – see table 1.

McCreath Taylor Ltd

Supply of DAF OEM vehicles parts (T2312)

Up to 3 years & £150k

Additional 3 months & £9.5k

S Leonard

Extend the contract expiry date by 3 months to align expiry dates with the new OEM spare parts tender – see table 1.

TBF Thompson (Garvagh) Ltd

Supply of Iveco OEM vehicles parts (T2294)

Up to 3 years & £165k

Additional 3 months & £10k

S Leonard

Extend the contract expiry date by 3 months to align expiry dates with the new OEM spare parts tender – see table 1.

NI Trucks

Facilities Management Service for Mary Peter’s Track – T1856

Up to 6 years & £1.06m

Additional 2 months & £30k

S Leonard

The evaluation of the replacement tender for this service is being finalised; however, negotiations with the preferred supplier over the final management fee is ongoing. A 2-month extension will allow for these negotiations to be finalised, and the replacement tender awarded.

Athletics NI