Agenda item

Contracts Update

Meeting of Strategic Policy and Resources Committee, Friday, 19th June, 2026 9.30 am (Item 6b)

Minutes:

The Committee:

· Approved the public advertisement of tenders as per Standing Order 37a detailed in Appendix 1 (Table 1);

· Approved the modification of the contract as per Standing Order 37a detailed in Appendix 1 (Table 2); and

· Noted the update to the council’s Procurement Policy to align to the requirements of the Procurement Act 2023.

Table 1: Competitive Tenders

Title of Tender	Proposed Contract Duration	Est. Max Contract Value	SRO	Short description of goods / services	On published pipeline (Y/N)	Prior Committee approval (Y/N) If Y name Committee & Date	External Funding (Y/N)
Provision of Data Cabling Services	Up to 3 years	£350,000	S McNicholl	To provide ongoing data cabling services to include ethernet / fibre / break fix /install and mounting of network & telephony equipment across multiple BCC sites.	N	N	N
Annual Kitchen Extract Canopy Assessment/Cleaning and Minor Remedial Repairs	Up to 5 years	£250,000	S Grimes	Specialist service to ensure kitchens remain safe and compliant with statutory requirements.	N	N	N
Legionella Monitoring & Risk Management Programme	Up to 5 years	£400,000	S Grimes	Specialist service to legionella monitoring checks across BCC sites in line with statutory requirements.	N	N	N
Annual Lift Maintenance Services and Minor Remedial Repairs	Up to 5 years	£400,000	S Grimes	Specialist service to ensure lifts remain safe and compliant with statutory requirements.	N	N	N
Building Energy Management Systems (BEMS) MTC - callouts, repairs and planned maintenance.	Up to 5 years	£600,000	S Grimes	Specialist service to ensure Council’s BEMS is maintained and remains operational.	N	N	N
MTC CCTV and Door Access and PA - callouts, repairs and planned maintenance	Up to 4 years	£400,000	S Grimes	Specialist service to ensure Council’s CCTV and door access systems are maintained and remain operational.	N	N	N
Subscription of Gartner Technical Professionals (GTP) for Digital Services	Up to 3 years	£150,000	S McNicholl	Digital Services requires this service to support the delivery of complex digital systems and strategic approaches. It provides independent technical guidance, reference architectures, and expert advice that helps teams reduce implementation risk, make informed design decisions, and avoid over reliance on suppliers, while building internal capability and supporting value for money outcomes.	N	N	N
Provision of Reservoir Safety Inspections and Reporting	Up to 3 years	£55,085	S Leonard	Council as asset owner has a responsibility to monitor the condition of reservoirs they own for the protection of the public and residents downstream of reservoir assets.	N	N	N
Framework for press and media photography services	Up to 4 years	£120,000	E McConville	Press photography services required to promote a wide range of council initiatives, services and decisions across each council term. These photos are required to be high quality for use by media outlets, with experience needed of working with VIPs in a political setting.	Y	N	N
Hardware support for Oracle Solaris servers (for NIHE hosting)	Up to 1 year	£33,077	P Gribben	Essential hardware required to support Solaris servers for NIHE hosting.	N	N	N
Catering services at Belfast Zoo	Up to 5 years	Income based contract	K Forster	Belfast City Council intends to provide a supplier to deliver seasonal catering services at Belfast Zoo, covering both summer and winter periods. The service will provide high-quality food and beverage offerings to enhance the visitor experience.	Y	N	N
Provision of Technical Design Authority to deliver support for the Advanced Connectivity Technology Fund	Up to 36 months	£300,000	S McNicholl	To support the delivery of the £9m Advanced Connectivity Technology Fund on behalf of Belfast Region City Deal partners, Belfast City Council requires support in designing the scheme and providing technical advice. Funded through City Deal	N	N	Y

Table 2:Modification to Contract

Title of Contract

Approved Duration & Value

Modification

SRO

Description

Supplier

Provision of a facilities management service at the Mary Peters Track T1856

Up to 92 months & £1.1m

Additional 6 months and £80,000

D Sales

To allow sufficient time for further negotiations with ANI and come to an affordable outcome regarding the annual management fee.

Contract expired May 2026. 1 month being requested retrospectively.

Athletics NI (ANI)

Provision of Travel Services

T2004

Up to 5 years and 3 months & £475k

Additional 3 months

T Wallace

An increase in duration for 3 months to align award of replacement contract with new call off framework. No impact to the original approved value as the contract is currently underspent.

Perk UK Ltd

Supporting documents: