Agenda item

Requests for the Provision of Hospitality

Minutes:

            The Committee was advised that the undernoted requests for the provision of hospitality had been received:

 

Organisation/ Body

Event/Date –

Number of Delegates/Guests

 

Request

Comments

Recommendation

BelfastCounty Guides

BelfastCounty Guides Awards Ceremony

 

20th May 2008

(evening)

 

Approximately 150 attending

Provision of hospitality in the form of a pre?event drinks reception and Canapés

Girl Guiding is an international,multi?cultural, inter-denominational organisation for young girls and women which promotes good leadership and citizenship amongst its members.

 

This event meets the Council's Corporate Strategic Objective of Improving Quality of Life, Now and for Future Generations

Provision of hospitality in the form of soft drinks and Canapés

 

Approximate cost £1,200

 

Approximate budget remaining

£192,080

 

Organisation/ Body

Event/Date –

Number of Delegates/Guests

 

Request

Comments

Recommendation

Cavehill Bowling and Lawn Tennis Club

Centenary Dinner for Cavehill Bowling and Lawn Tennis Club

 

1st October, 2012


Approximately 150 attending

Provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to celebrate the 100th Anniversary of Cavehill Bowling and Lawn Tennis Club and to acknowledge its contribution to the general life and well-being of the city.

Provision of hospitality in the form of wines and soft drinks

 

Approximate cost £600

 

Approximate budget remaining

£191,480

 

Paediatric Psychology Network

Annual Paediatric Psychology Network Conference

 

19th June, 2008

 

Approximately 60 attending

Provision of hospitality in the form of a pre-dinner drinks reception

It is estimated that 150 delegates will be staying in accommodation in Belfast and the conference will take place within the city.

Provision of hospitality in the form of wines and soft drinks

 

Approximate cost £240

 

Approximate budget remaining

£191,240

 

Sonorities Festival of Contemporary Music

International Computer Music Conference

 

24th August, 2008

 

Approximately 300 attending

Provision of hospitality in the form of a drinks reception

It is estimated that 350 delegates will be staying in accommodation in Belfast and the conference will take place within the city.

Provision of hospitality in the form of wines and soft drinks

 

Approximate cost £1,200

 

Approximate budget remaining

£190,040

 

Institution of Highways and Transportation

Institution of Highways and Transportation Conference Dinner

 

16th September, 2010

 

Approximately 300 attending

Use of City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

It is estimated that 150 delegates will be staying in accommodation in Belfast and the conference will take place within the city.

Use of the City Hall and the provision of hospitality in the form of wines and soft drinks

 

Approximate cost £1,200

 

Approximate budget remaining

£188,840

 

 

Organisation/ Body

Event/Date –

Number of Delegates/Guests

 

Request

Comments

Recommendation

Rotary Club of East Belfast

Rotary Club of East Belfast Gala Dinner and Awards Ceremony

 

12th June, 2008

 

Approximately 170 attending

Provision of hospitality in the form of a pre-dinner drinks reception

This Dinner and Awards Ceremony aims to acknowledge the work of the Rotary Club of East Belfast within the city and will recognise individuals who have demonstrated outstanding service through fundraising and their work within the voluntary and community sectors.

 

This request meets the Council's Corporate Strategic Objective of Improving quality of life, now and for future generations

 

Provision of hospitality in the form of wines and soft drinks

 

Approximate cost £680

 

Approximate budget remaining

£188,160

 

            The Committee adopted the recommendations.

 

Supporting documents: