Agenda item

Requests for the Use of the City Hall and the Provision of Civic Hospitality

Minutes:

            The Committee was informed that the undernoted requests for the use of the City Hall and the provision of hospitality had been received:

 

Organisation/ Body

Event/Date –

Number of Delegates/Guests

 

Request

Comments

Recommendation

Michael Conlon Foundation

The Michael Conlon Award for Nursing

 

7th May, 2009


Approximately 70 attending

The provision of hospitality in the form a tea, coffee and soft drinks Reception

The aim of this event is to acknowledge the hard work and dedication of those in the Nursing profession and carers and to recognise those who have gone beyond the call of duty.

 

This event meets the Council's Corporate Strategic Objectives of Providing Civic Leadership and Improving the Quality of Life, Now and for Future Generations.

The provision of hospitality in the form of tea, coffee and soft drinks

 

Approximate cost £210

 

Organisation/ Body

Event/Date –

Number of Delegates/Guests

 

Request

Comments

Recommendation

GeorgeBest BelfastCity Airport Forum

Dinner to mark the Annual Conference of the United Kingdom Airport Consultative Committees

 

27th May, 2009

 

Approximately 80 attending

The provision of hospitality in the form of a dinner

The Airport Forum is responsible for discussing issues which relate to the development and operation of the airport. 

 

Belfast City Council has close links with the George BestBelfast CityAirport and is represented on the Airport Forum.

 

This event meets the Council's Corporate Strategic Objective of Providing Civic Leadership.

 

The provision of hospitality in the form of a dinner.

 

Approximate cost £2,800

Irish Children’s Summer Programme

25th Anniversary of the Irish Children’s Summer Programme

 

21st November, 2009(evening)

 

Approximately 500 Attending

The provision of Hospitality in the form of a drinks reception

The Irish Children’s Summer Programme facilitates the development of both Catholic and Protestant children and young people in terms of their social interaction, leadership skills and civic pride.

 

This event will celebrate the 25th Anniversary of the Programme and will  recognise the work undertaken in developing our children and young people.

 

The event meets the Council's Corporate Strategic Objectives of Providing Civic Leadership, Improving Quality of Life, Now and for Future Generations and Promoting Good Relations.

The provision of a drinks reception in the form of wine and soft drinks

 

Approximate cost £2,000

 

 

Organisation/ Body

Event/Date –

Number of Delegates/Guests

 

Request

Comments

Recommendation

The Duke of Edinburgh’s Award Scheme

Silver Award Presentation

 

4th December, 2009 (evening)

 

Approximately 500 Attending

Use of City Hall and the provision of hospitality in the form of a Finger Buffet Reception

These awards aim to recognise the development of citizenship, challenging young people to give service to others and to develop personal skills and abilities. 

 

The event meets the Council's Corporate Strategic Objectives of Providing Civic Leadership and Improving Quality of Life, Now and for Future Generations.

 

Use of City Hall and the provision of hospitality in the form of a Finger Buffet Reception

 

Approximate cost £5,000

Girls' Brigade Northern Ireland

Queen's Award Ceremony

 

14th May, 2010 (evening)

 

Approximately 450 Attending

Use of City Hall and the provision of hospitality in the form of a pre-event Drinks Reception

This event will recognise those girls  who have attained the Queen's Award. The Award is presented to girls who have been involved actively in their communities and who have demonstrated their initiative in completing tasks and developing their educational skills.

 

The ceremony meets the Council's Corporate Strategic Objectives of Providing Civic Leadership and Improving Quality of Life, Now and for Future Generations.

 

Use of City Hall and the provision of Hospitality in the form of soft drinks

 

Approximate cost £1,800

Royal College of Obstetrics and Gynaecology

32nd International Congress of Obstetrics and Gynaecology Gala Dinner

 

22nd June, 2010

(evening)

 

Approximately 450 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

It is estimated that 1400 delegates will be staying in accommodation in Belfast and the conference will take place within the city.

Provision of a drinks reception in the form of wines and soft drinks

 

Approximate cost £1,800

 

            The Committee adopted the recommendations.

 

Supporting documents: