Agenda item

Requests for the Use of the City Hall and the Provision of Hospitality

Minutes:

            The Committee was informed that the undernoted requests for the use of the City Hall and the provision of hospitality had been received:

 

Organisation / Body

 

Event / Date – Number of Delegates / Guests

Request

 

Comments

 

Recommendation

 

Northern Ireland Hospice

International Conference on Pushing Boundaries in Palliative and End of Life Care

5th October, 2009

Approximately 80 attending

The provision of hospitality in the form of a drinks reception.

It is estimated that 150 delegates will be staying in accommodation in Belfast and the conference will take place within the city.

The provision of a drinks reception in the form of wine and soft drinks.

Approximate cost £320

 

Organisation / Body

 

Event / Date – Number of Delegates / Guests

Request

 

Comments

 

Recommendation

 

 

 

 

The Law Society of Northern Ireland

The Law Society of Northern Ireland Council Dinner

23rd October, 2009

Approximately 300 attending

The provision of hospitality in the form of a pre-dinner drinks reception.

This event seeks to provide an opportunity for representatives from the judiciary, business, voluntary and community sectors to come together to acknowledge the achievements of the Society.  The event aims to highlight best practice and to develop relations with key stakeholders.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

 

The provision of hospitality in the form of wine and soft drinks.

Approximate cost £1,200

Institute of DirectorsNorthern Ireland Division

The Institute of Directors’ North South Dinner

20th May, 2010

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

The Institute of Directors is an international organisation which champions the entrepreneur and seeks to provide an environment conducive to business success.

The North South Dinner aims to celebrate partnership between business people and to facilitate a valuable networking opportunity.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks.

Approximate cost
£600

 

            In response to a Member’s question, the Principal Committee Administrator indicated that the recommendations had been based on the criteria which had been approved by the Committee at its meeting on 26th September, 2003.  The criteria governed the granting of the use of accommodation in the City Hall to those bodies and organisations which were able to demonstrate that their events would contribute to the achievement of one or more of the Council’s Strategic Objectives.  He pointed out that the Committee, the previous month, had revised its Strategic Objectives and therefore the criteria for the use of accommodation in the City Hall and the provision of Civic Hospitality was being revised currently also and a report thereon would be submitted to the Committee in August.  He undertook to append to future reports a copy of the criteria for the use of the City Hall.

 

            The Committee noted the information which had been provided and adopted the recommendations.

 

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