Agenda item

Organisation/ Body

Event/Date – Number of Delegates/ Guests

Request

Comments

Recommendation

Health and Environmental Services Department -  Building Control Service

Northern Ireland Building Control Annual Convention Dinner

12th November, 2009

Approximately 150 attending

The provision of hospitality in the form of a pre?dinner drinks reception.

It is estimated that 75 delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better Services – listening and delivering’.

The provision of a pre-dinner drinks reception in the form of wine and soft drinks.

Approximate cost £600

Northern Ireland Women’s European Platform

Northern Ireland Women’s European Platform Conference Reception

3rd December, 2009

Approximately 50 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception.

It is estimated that 40 delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of a drinks reception in the form of wine and soft drinks.

Approximate cost £200

Queen’s University Belfast

Association of Directors of Estates Conference Reception

29th March, 2010

Approximately 250 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception.

It is estimated that 400 delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of a drinks reception in the form of wine and soft drinks.

Approximate cost £1,000

The National Community Safety Network

National Community Safety Network Conference Gala Dinner

16th June, 2010

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of a Civic Dinner.

The conference aims to provide a forum for sharing knowledge and best practice in respect of tackling the issues of crime, fear of crime and antisocial behaviour.

This event would contribute directly to the Council’s Key Theme of providing support for people and communities and would be an extension of its role as the lead partner in the Belfast Community Safety Partnership. 

The Council’s community safety team will work closely with the National Community Safety Network to showcase the work undertaken by Belfast City Council, specifically this will include initiatives such as our city?wide warden service and alleygating scheme.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’, ‘Better Services – listening and delivering’ and ‘Better Value for Money – a can-do, accountable, efficient Council’.

The use of the City Hall and the provision of a Civic Dinner.

Approximate cost £14,000

Association of Port Health Authorities

Association of Port Health Authorities Conference Dinner

9th September, 2010

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of a Civic Dinner.

The conference aims to update delegates on current and emerging port health issues, whilst sharing knowledge and best practice between member authorities and learning from approaches taken in other parts of the world.

Belfast City Council is a corporate member of the Association of Port Health Authorities and the Chair of the Health and Environmental Services Committee is currently President of the association.  Furthermore, the Health and Environmental Services Committee, at its meeting on 8th April, agreed that the Strategic Policy and Resources Committee be recommended to provide hospitality at the event.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’, ‘Better Services – listening and delivering’ and ‘Better Value for Money – a can-do, accountable, efficient Council’.

The use of the City Hall and the provision of a Civic Dinner.

Approximate cost £5,250

Royal Military Police Association

Royal Military Police Association Annual Conference Dinner

21st May, 2011

Approximately 250 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

It is estimated that 200 delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of a pre?dinner drinks reception in the form of wine and soft drinks.

Approximate cost £1,000

British Society of Periodontology

British Society of Periodontology Conference Dinner

26th May, 2011

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

It is estimated that 250 delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of a pre?dinner drinks reception in the form of wine and soft drinks.

Approximate cost £800

Office of the First Minister and Deputy First Minister

Central Anti-Poverty Unit

Launch of ‘Promoting Social Inclusion’ Disability Report

3rd December, 2009

Approximately 200 attending

The use of the City Hall

This event, which will launch the ‘Promoting Social Inclusion’ Disability Report, will take place on the International Day of Persons with Disabilities.

The Report seeks to:

·          address the issues of rights, inequality and discrimination;

·          identify the extent to which disabled people have negative experiences in their everyday lives;

·          assess the current position in terms of service provision for disabled people and identify any gaps that may exist; and

·          consider ways of improving how services for disabled people are delivered.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for People and Communities’.

The use of the City Hall

The HIV Support Centre

Reception to mark World Aids Day 2009

1st December, 2009

Approximately 70 attending

The use of the City Hall

This event, which will mark World Aids Day, seeks to raise awareness of HIV and Aids around the world and to breakdown the associated stigma.

The theme for World Aids Day focuses on the ‘reality of HIV today’ and promotes human rights along with the need for the appropriate access to treatment.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for People and Communities’.

The use of the City Hall

Stop Climate Chaos Northern Ireland Coalition

Reception to mark the United Nations Climate Change Conference

5th December 2009

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception.

This reception will follow an event taking place at the front of the City Hall which will include music and other on street entertainment.  The event and reception seeks to demonstrate public support for the international climate change negotiations which will be held in Copenhagen on 7^th December.

The aim of the negotiations in Copenhagen is to establish a new global treaty on climate change.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better care for Belfast’s environment’.

The use of the City Hall and the provision of a drinks reception in the form of wine and soft drinks.

Approximate cost £400

Office of the First Minister and Deputy First Minister

Machinery of Government Division

Annual regional Holocaust Memorial Day Commemoration

27th January, 2010

Approximately 400 attending

The use of the City Hall

This event seeks to provide an opportunity to remember the victims of the Holocaust and of genocides in Cambodia, Rwanda, Bosnia and Darfur and to reflect on the horrors of the past and the lessons to be learned.

In addition, the event aims to emphasise the importance of remembering those who have died and the sufferings of survivors with a view to learning from their experiences and seeking to improve the future for our young people.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for People and Communities’.

The use of the City Hall

Association for Real Change NI

‘Telling It Like It Is’ Awards Ceremony

30th November, 2009

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of a pre?event drinks reception.

The Association for Real Change aims to work with its members to help improve the lives of people with learning disabilities and their families.

This awards ceremony seeks to celebrate the achievements of people with learning disabilities who have taken part on the ‘Telling It Like It Is’ training programme.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for People and Communities’.

The use of the City Hall and the provision of a pre?event drinks reception in the form of wine and soft drinks.

Approximate cost £600

Girlguiding Ulster

100th Anniversary Dinner

5th June, 2010

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

This event seeks to celebrate the 100th Anniversary of Girlguiding Ulster and to acknowledge its contribution to the general life and well?being of the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of a pre?dinner drinks reception in the form of wine and soft drinks.

Approximate cost £1,200

Northern Ireland School Caterers Association

Northern Ireland School Caterers Association Awards Ceremony

10th July, 2010

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of a pre?event drinks reception.

This awards ceremony aims to acknowledge school caterers at primary, post primary and management level who have clearly demonstrated their commitment to continuous service development within their particular school or area.

The event seeks to recognise the strong leadership of the school caterers as they worked in partnership with local schools, local communities, Local Government and health authorities in driving forward the recently established nutritional standards.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for People and Communities’.

The use of the City Hall and the provision of a pre?event drinks reception in the form of wine and soft drinks.

Approximate cost £1,200

Army Cadet Force Association

Army Cadet Force Association Awards Ceremony

19th September, 2010

Approximately 500 attending

The use of the City Hall and the provision of hospitality in the form of a pre?dinner drinks reception.

The Army Cadet Force Association aims to develop young people physically and mentally, improving self-confidence, teamwork, friendship and leadership.

·         The Awards Ceremony seeks to recognise the vocational qualifications, which is equal to four GCSEs, achieved by its senior cadets.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for People and Communities’.

The use of the City Hall and the provision of a pre?dinner drinks reception in the form of tea/coffee and biscuits.

Approximate cost £1,250

Upper Springfield Development Company Ltd

Upper Springfield’s Got Talent

27th February, 2010

The use of the City Hall

This community event seeks to showcase the talents of the children and young people in the Upper Springfield area with a view to promoting the message that young people can contribute positively to the community within which the live.

The event aims to bring together the people of the area in a social capacity and will allow many people who have never had an opportunity to attend an event in the City Hall to do so.

This event would contribute to the Council’s Key Theme of ‘Better Support for People and Communities’.

The use of the City Hall

Ulster Sports Museum Association

Reception to mark the launch of the Ulster Sports Museum Exhibition

30th November, 2009

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of Finger Buffet reception.

The Exhibition, which will be on display in the City Hall East Entrance throughout December, seeks to tell the story of Ulster’s many sporting heroes and will display memorabilia which will capture their sporting achievements. 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of a Finger Buffet reception.

Approximate cost £6,000

The Royal Institute of Chartered Surveyors and the Environment and Planning Law Association

Annual Planning and Development Forum

3rd March, 2010

Approximately 150 attending

The use of the City Hall

This event aims to bring about the successful regeneration of the city through discussion on the latest theory on planning law and practice.

The event also seeks to improve the lives of those living and working in the city and empower communities to participate on the future plans for housing, employment and open space.

Unfortunately, the criteria relating to the use of the City Hall does not permit the holding of conferences by external organisations.

Not recommended