Agenda item

Requests for the Use of the City Hall and the Provision of Hospitality

Minutes:

            The Committee was informed that the undernoted requests for the use of the City Hall and the provision of hospitality had been received:

 

Organisation/ Body

 

Event/Date – Number of Delegates/Guests

 

Request

 

Comments

 

Recommendation

 

Northern Ireland Tourist Board

Northern Ireland Business Tourism Expo Gala Dinner

 

15th January, 2010

 

Approximately 120 attending

 

The use of the City Hall and the provision of hospitality in the form of a pre?dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

 

The use of the City Hall and the  provision of hospitality in the form of red/white wine and soft drinks.

 

Approximate cost £480

Business and Professional Women UK Ltd

Annual National Conference Dinner

 

24th April, 2010

 

Approximately 75 attending

The use of the City Hall and the  provision of hospitality in the form of a pre?dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

 

The use of the City Hall and the  provision of hospitality in the form of red/white wine and soft drinks.

 

Approximate cost £300

Belfast District of the Methodist Church in Ireland

Methodist Conference Reception

 

10th June, 2010

 

Approximately 250 attending

The provision of hospitality in the form of a finger buffet reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The provision of a finger buffet reception.

 

Approximate cost £2,500

 

Organisation/ Body

 

Event/Date – Number of Delegates/Guests

 

Request

 

Comments

 

Recommendation

 

University of Ulster – School of Criminology, Politics and Social Policy

6th Irish Criminology Conference Dinner

 

21st June, 2010

 

Approximately 150 attending

The use of the City Hall and the  provision of hospitality in the form of a pre?dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

 

The use of the City Hall and the  provision of hospitality in the form of red/white wine and soft drinks.

 

Approximate cost £600

Queen’s University Belfast

Society for Social Medicine Conference Dinner

 

7th September, 2010

 

Approximately 180 attending

The use of the City Hall and the  provision of hospitality in the form of a pre?dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

 

The use of the City Hall and the  provision of hospitality in the form of red/white wine and soft drinks.

 

Approximate cost £720

University of Ulster – School of Computing

Computing in Cardiology Conference Dinner

 

26th September, 2010

 

Approximately 400 attending

 

The use of the City Hall and the provision of hospitality in the form of a drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

 

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

 

Approximate cost £1,600

The Ulster Obstetrical and Gynaecological Society

Joint Ulster / Canadian Conference Dinner

 

30th September, 2010

 

Approximately 100 attending

The use of the City Hall and the  provision of hospitality in the form of a pre?dinner drinks reception.

Delegates will be staying in accommodation in Belfast.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

 

Approximate cost £400

 

Organisation/ Body

 

Event/Date – Number of Delegates/Guests

 

Request

 

Comments

 

Recommendation

 

The Royal Institute of Chartered Surveyors and the Environment and Planning Law Association

Planning and Development Forum – Planning Functions Post RPA

 

3rd March, 2010

 

Approximately 150 attending

The use of the City Hall

The Review of Public Administration (RPA) represents a fundamental change programme in itself and the transfer of planning functions under RPA is being taken forward as an integral part of the reform programme.

 

As part of RPA the bulk of planning functions will no longer rest with the Planning Service. Instead these powers will be devolved to District Councils which, through their elected representatives, will be responsible and accountable for planning decisions.

 

This event aims to discuss in detail the planning functions which will be devolved and to consider the implications of such for Belfast City Council.  Furthermore, due to the importance of this matter, invitations will be extended to all Members of Council

 

The purpose of this event is integral to the future functions of the Council and would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Services – listening and delivering’.

The use of the City Hall

 

Organisation/ Body

 

Event/Date – Number of Delegates/Guests

 

Request

 

Comments

 

Recommendation

 

Belfast Area Domestic Violence Partnership

Launch of the  Belfast Area Domestic Violence Partnership

 

26th January, 2010

 

Approximately 70 Attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

This event will mark the launch of the Belfast Area Domestic Violence Partnership which will aim to:

 

·          Provide integrated and effective services to support victims and their children,

·          Share best practice, experience and knowledge and

·          Raising awareness of the impact of domestic violence in the community.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for People and Communities’.

 

The use of the City Hall and the provision of hospitality in the form of  tea/coffee and biscuits .

 

Approximate cost £140

Office of the First Minister and Deputy First Minister

 

Central Anti?Poverty Unit

 

Launch of national programme for the 2010 year of combating poverty and social exclusion

 

24th March, 2010

 

Approximately 200 attending

The use of the City Hall

This event aims to showcase the work taking place at both a local and regional level to tackle social exclusion and seeks to raise awareness of the initiatives currently in place to tackle poverty and social exclusion.

 

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for People and Communities’.

The use of the City Hall

 

Organisation/ Body

 

Event/Date – Number of Delegates/Guests

 

Request

 

Comments

 

Recommendation

 

The Chartered Institute of Management Accountants

The President’s Dinner and Awards Ceremony

 

16th April, 2010

 

Approximately 120 attending

 

The use of the City Hall and the  provision of hospitality in the form of a pre?dinner drinks reception.

The Institute aims to promote excellence in Management Accounting and to make a significant contribution to the success of both the private and public sector in Belfast and beyond.

 

This event seeks to recognise the contribution made by individual teachers, training organisations and other organisations in the public and private sectors to the skills and professional standing of Management Accountants.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

 

The use of the City Hall and the  provision of hospitality in the form of red/white wine and soft drinks.

 

Approximate cost 480

BelfastCounty Guides

CountyAwards Ceremony

 

27th April, 2010

 

Approximately 150 attending

The use of City Hall and the provision of hospitality in the form of a pre?event drinks reception

Girl Guiding is an international, multi?cultural, inter?denominational organisation for young girls and women which promotes good leadership and citizenship amongst its members. A number of prestigious awards will be presented including the Queen's Guide, Baden Powell for Guides and Long Service for Leaders.

 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of soft drinks.

 

Approximate cost £300

 

            The Committee adopted the recommendations.

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