Agenda item

Requests for the Use of the City Hall and the Provision of Hospitality

Minutes:

            The Committee was informed that the undernoted requests for the use of the City Hall and the provision of hospitality had been received:

 

Organisation / Body

 

Event/Date – Number of Delegates/Guests

 

Request

 

Comments

 

Recommendation

 

Queen’s University Belfast

‘Built Environment’ and ‘Entrepreneurship and Employability’ Conference

18th June, 2010

Approximately 60 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £240

 

Organisation / Body

 

Event/Date – Number of Delegates/Guests

 

Request

 

Comments

 

Recommendation

 

Society of Occupational Medicine

Society of Occupational Medicine Annual Scientific Conference

15th June, 2011

Approximately 280 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

 

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £1,120

Confederation of Registered Clubs Association

Confederation of Registered Clubs Association Conference

26th May, 2010

Approximately 50 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

 

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £200

Accord Trade Union

Accord Bi-Annual Conference

20th April, 2010

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of a dinner for the organising Committee of the Conference.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

 

The use of the City Hall and the provision of hospitality in the form of a dinner.

Approximate cost £1,200

Linfield Football and Athletic Club

125th Anniversary Dinner of Linfield Football Club

27th May, 2011

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

This event seeks to celebrate the 125th Anniversary of Linfield Football Club and to acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £1,200

 

Organisation / Body

 

Event/Date – Number of Delegates/Guests

 

Request

 

Comments

 

Recommendation

 

St Teresa’s Community Project

Centenary Dinner

4th November, 2011

Approximately 350 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

This event seeks to celebrate the 100th Anniversary of the Parish of St Teresa and to acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better support for people and communities’.

 

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £1,400

BelfastRoyal Academy Old Boys Association

225th Anniversary Dinner

27th November, 2010

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

This event seeks to celebrate the 225th Anniversary of the Belfast Royal Academyand to acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better support for people and communities’.

 

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £1,200

Titanic Schools Project

6th Annual Thomas Andrews Prize Awards Ceremony

5th May, 2010

Approximately 70 attending

The use of the City Hall and the  provision of hospitality in the form of tea/coffee and biscuits.

This event seeks to recognise the achievements of engineering students who have undertaken projects associated with the Titanic.

This event will also aim to promote the positive aspects of the city’s shipbuilding history and to inspire a new generation of engineers.

This event would contribute to the Council’s Key Theme of ‘City Leadership - strong, fair, together’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £140

 

Organisation / Body

 

Event/Date – Number of Delegates/Guests

 

Request

 

Comments

 

Recommendation

 

National Deaf Children’s Society

Young Authors and Artists Prize Day

8th June, 2010

Approximately 200 attending

The use of the City Hall and the  provision of hospitality in the form of tea/coffee and biscuits.

This event seeks to celebrate the artistic achievements of deaf children and young people in the areas of creative writing, drawing and photography.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities’.

 

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £400

The Department for Employment and Learning

National Training Awards 2010

12th October, 2010

Approximately 300 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-event drinks reception.

This event seeks to recognise and reward individuals and organisations from both the public and private sector which have demonstrated an increase in the skills of their workforce through a commitment to training and development.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

 

The use of the City Hall.

 

Organisation / Body

 

Event/Date – Number of Delegates/Guests

 

Request

 

Comments

 

Recommendation

 

Fold Housing Association

Launch of the Mobile Therapy Unit for Dementia Sufferers

4th May, 2010

Approximately 80 attending

The use of the City Hall and the  provision of hospitality in the form of tea/coffee and biscuits.

This event seeks to launch the Mobile Therapy Unit which aims to improve the quality of life for dementia sufferers and their carers.

The event also seeks to raise awareness among the general public on dementia and dementia-related issues.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £160

 

            The Committee adopted the recommendations.

 

            Arising out of discussion in the matter, the Head of Committee and Members’ Services undertook to provide to individual Members information in relation to the allocated budget and associated spend for the provision of hospitality for the previous and the current financial year and to provide clarification on the criteria for the use of the building.

 

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