Agenda item

Organisation/ Body

Event/Date – Number of Delegates/ Guests

Request

Comments

Recommendation

Queen’s University Belfast

Questor Industrial Advisory Board Conference

11^th May, 2010

Approximately 100 attending

The use of the City Hall and the  provision of hospitality in the form of a pre?dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £400

Queen’s University Belfast

Food Integrity and Traceability Conference 2011

22^nd March, 2011

Approximately 200 attending

The use of the City Hall and the  provision of hospitality in the form of a pre?dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £800

Belfast Solicitors’ Association

The Belfast Solicitors’ Association Tri-partite Conference

2^nd April, 2011

Approximately 200 attending

The use of the City Hall and the  provision of hospitality in the form of a pre?dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £800

Organisation/ Body

Event/Date – Number of Delegates/ Guests

Request

Comments

Recommendation

Systematics Association

Systematics Association Biennial Conference

7^th July, 2011

Approximately 300 attending

The use of the City Hall and the  provision of hospitality in the form of a pre?dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £1,200

Belfast Visitor and Convention Bureau

Ambassador Programme Reception 2010

2^nd June, 2010

Approximately 140 attending

The use of the City Hall and the  provision of hospitality in the form of a pre?dinner drinks reception.

This event seeks to acknowledge the vital role played by local ambassadors in attracting national and international conference to the city.  These conferences are of major economic benefit to the city and the ambassadors are in a large part responsible for drawing new visitors and in encouraging repeat visits.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost
£560

The Gerry Rogan Initiative Trust

The Gerry Rogan Initiative Trust Awards and Graduation Ceremony

28^th May, 2010

Approximately 120 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

This Awards ceremony seeks to recognise the achievements of the young people who have completed the Gerry Rogan Initiative Trust Project.  This project  aims to address issues pertinent to these young people such as lack of self esteem and encourages them to have a sense of belonging by developing them into positive and active citizens of our society.

This event would contribute to the Council’s Key Themes of ‘Better support for people and communities’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £240

Organisation/ Body

Event/Date – Number of Delegates/ Guests

Request

Comments

Recommendation

Include Youth

‘Give and Take Scheme’ Certificate Presentation

9^th June, 2010

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

The ‘Give and Take Scheme’ is organised for young people who have been assessed as being unable to participate in mainstream training and employment opporttunities.  The Scheme seeks to improve the self esteem and confidence of marginalised young people and to improve the prospect of of long term employability through appropriate training and work experience.

The Certificate Presentation seeks to recognise those young people who have successfully completed the Scheme.

This event would contribute to the Council’s Key Themes of ‘Better support for people and communities’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £600

Federation of Small Businesses

25^th Anniversary Dinner

7^th October, 2010

Approximately 200 attending

The use of the City Hall and the  provision of hospitality in the form of a pre?dinner drinks reception.

This event seeks to celebrate the 25^th Anniversary of the Federation of Small Businesses in Northern Ireland and to acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £800

Organisation/ Body

Event/Date – Number of Delegates/ Guests

Request

Comments

Recommendation

Institute of Revenues, Rating & Valuation

‘Meeting the Challenges of improving service provision in challenging times’

3rd June, 2010

Approximately 70 attending

The use of the City Hall

The Institute of Revenues, Rating & Valuation (IRRV), which works closely with Belfast City Council on a range of issues, seeks to influence the course of legislative and professional matters through dialogue with government bodies and other professional organisations.

This event aims to discuss in detail and define best practice in respect of the challenges facing Belfast as a result of the economic recession and the potential implications arising from the Review of Public Administration.  Furthermore, the event will focus on how Local Government is striving towards improved public services despite the financial challenges; whilst providing a platform which will help to encourage greater strategic partnerships with the relevant government bodies.

The purpose of this event is integral to the current and future functions of the Council and would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Services – listening and delivering’.

The use of the City Hall