Agenda item

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

Institute of Career Guidance

Annual Conference

3rd November, 2010

Approximately 75 attending

The use of the City Hall and the  provision of hospitality in the form of a finger buffet reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better opportunities for success across the city’.

The use of Belfast Castle and the provision of hospitality in the form of finger buffet reception.

Approximate cost £1,050

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

British Standards Institution

Innovation and Investment Conference

9th November, 2010

Approximately 150 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Northern Ireland Tourist Board

Irish Tour Operators’ Association Annual General Meeting

5th February, 2011

Approximately 120 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £480

University of Ulster

International Conference on Sustainable Energy Storage

23rd February, 2011

Approximately 300 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’, ‘Better care for Belfast’s environment’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

University of Ulster

Council of Professors and Heads of Computing Annual Conference

18th April, 2011

Approximately 80 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £320

Royal College of Nursing

Education Forum International Conference

16th June, 2011

Approximately 300 attending

The use of the City Hall and the  provision of hospitality in the form of drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Queen’s University Belfast

15th International Conference on Thinking

20th June, 2011

Approximately 500 attending

The use of the City Hall and the  provision of hospitality in the form of drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

Neuro-anaesthesia Society

Annual Scientific Meeting

10^th May, 2012

Approximately 130 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership - strong, fair, together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Irish Association of Funeral Directors

The Association of Funeral Directors Convention 2012

22nd June, 2012

Approximately 200 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

A significant element of the conference programme will be taking place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better Services – listening and delivering’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Allergy NI

Launch of Allergy Awareness Week

13th September, 2010

Approximately 50 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee.

This event will launch Allergy Awareness Week and seeks to raise the profile of allergies and the support provided by Allergy NI.  The event aims to inform the public about the relevant issues in resect of allergic disease and how they can gain the necessary support. 

It is estimated that currently within Northern Ireland 180,000 children and 400,000 adults are affected by an allergy, some more severe than others.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee.

Approximate cost £75

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

Association for Real Change and the Skyway Group

Launch of the ‘It’s my Life’ DVD

30th September, 2010

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

This event will launch a DVD which will promote the importance of including people with a learning disability in all aspects of policy formation and decision-making.  The event will also seek to demonstrate that managers and policy makers can effectively listen to people with a learning disability and involve them in service delivery at all levels.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £250

Constructing Excellence in Northern Ireland

Launch of the Constructing Excellence NI 2010 Demonstration Project Programme

21st October, 2010

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

This event will launch the 2010 Demonstration Project programme which aims to promote best practice in the built environment sector and to improve construction standards.

Constructing Excellence in Northern Ireland has a working relationship with the Council and three of the four 2009 projects were based in Belfast, namely, The Obel Tower, the Royal Victoria Hospital Critical Care Facility and the numerous new schools projects being delivered under the Belfast Education and Library Board’s £300 million Strategic Partnering Framework.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’, ‘Better opportunities for success across the city’ and ‘Better care for Belfast’s environment’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £250

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

Lyric Theatre

Launch of the first new season

23rd November, 2010

Approximately 250 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

This event will launch the brand new season of shows and events which will take place within the theatre.  The event seeks to demonstrate the ‘Lyric’s’ continued commitment to arts and culture aross the city and beyond.

Belfast City Council has a close working relationship with the Lyric Theatre and has played a major role in the rebuild of the theatre both in terms of funding and support.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £625

JCI Belfast

(Formerly the Junior Chamber)

JCI Belfast Presidential and Civic Awards 2010

4th December, 2010

Approximately 50 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-event drinks reception.

This event seeks to recognise those members of JCI Belfast who have made a significant contribution to the civic, community, social, environmental and entrepreneurial sectors across the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership - strong, fair, together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £200

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

Health and Social Care Board

Regional Social Work Awards Ceremony

25th February, 2011

Approximately 200 attending

The use of the City Hall

These awards aim to recognise individual social workers and teams who have demonstrated an outstanding contribution or achivement in their work.  The event also seeks to raise the profile of social work as well as providing a platform to recognise best practice. 

The event meets the Council's Key Themes of ‘Better support for people and communities’ and ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall

Northern Ireland Chamber of Commerce

The Northern Ireland Chamber of Commerce President’s Dinner

30th November, 2010

Approximately 400 attending

The use of the City Hall.

The President’s Dinner aims to provide a networking opportunity in order to encourage investment and business development opportunities for Belfast and beyond.  The event, which will include representatives from both Local and Central Government, also seeks to facilitate discussion on economic and social regeneration.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

The use of the City Hall.

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

Northern Ireland Youth Forum

The Big Deal – A programme for Children and Young People

24th September, 2010

Approximately 70 attending

The use of the City Hall and the  provision of hospitality in the form of tea/coffee and biscuits.

The Big Deal Programme sought to enable children and young people to become more involved in the decision-making process.

This event seeks to recognise the significant achievement of the children and young people who have successfully completed the programme. 

Furthermore, the event will acknowledge the contribution made by the participants in terms of good relations, promoting civic participation and community development across the city

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities.

The use of Belfast Castle and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £105