Agenda item

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

Northern Ireland Housing Executive

International Conference Dinner

2nd June, 2011

Approximately 100 attending

The use of the City Hall

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’, ‘Better support for people and communities’ and ‘Better services – listening and delivering’. 

The use of the City Hall

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

Centre for Cancer Research and Cell Biology, Queen’s University Belfast

Third International Cancer Conference Dinner

7th September, 2011

Approximately 250 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘ Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Political Studies Association

Political Studies Association 62nd Annual Conference Dinner

4th April, 2012

Approximately 350 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership, Strong, Fair and Together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Nutrition Society, Queen’s University Belfast

Nutrition Society Conference Dinner

18th July, 2012

Approximately 300 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership, Strong, Fair and Together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Queen’s University Belfast

International Association for Translation and Intercultural Studies  Conference Dinner

26th July, 2012

Approximately 250 attending

The use of the City Hall and the  provision of hospitality in the form of  a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership, Strong, Fair and Together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

The Chartered Institute of Architectural Technologists

Chartered Institute of Architectural Technologists Conference Dinner

17th November, 2012

Approximately 300 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership, Strong, Fair and Together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

Worshipful Company of Engineers, City of London

Worshipful Company of Engineers Annual Conference Dinner

27th September, 2013

Approximately 120 attending

The use of the City Hall and the  provision of hospitality in the form of  a pre-dinner drinks reception.

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership, Strong, Fair and Together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £480

British Council Northern Ireland

Business Education Initiative Graduation Ceremony

22nd October, 2010

Approximately 110 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

This event seeks to recognise those students who have been successful in completing the Business Education Initiative.  The event will award these students with scholarships to study business and management for one academic year at colleges in the United States.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £165

Gems NI Limited

Young Entrepreneurs Pilot Programme  Awards

16th December, 2010

Approximately 45 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

This event seeks to recognise those participants who have successfully completed the Young Entrepreneurs Pilot Programme.  The programme aims to provide participants with an opportunity to explore enterprise as a viable means of employement while improving their confidence, self-esteem, motivation and team building skills.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £70

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

Network for Youth

Youth Achievement Awards

24th November, 2010

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

This event seeks to recognise the achivements of young people and the subsequent contribution made by these individuals to the areas of Suffold and Lenadoon.  Furthermore, the awards aim to highlight the support available for young people from within the communities and promote the sense of pride among young people for their local area.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £150

The Scout Association

Queen’s Scout Award and Chief Scout’s Award Certificate Presentation

7th January, 2011

Approximately 450 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

This event aims to recognise the achivements of young people who have successfully demonstrated the determination and persistence required to achieve their personal best in terms of effort, commitment and self-reliance. 

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £675

Belfast Health and Social Care Trust Volunteer Services

Belfast Trust Volunteer Awards

6th June, 2011

Approximately 100 attending

The use of the City Hall

The Belfast Trust has approximately 300 volunteers who support existing services in a variety of roles.

This event seeks to recognise the contribution made by the volunteers in supporting service delivery in both acute and community settings.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’, ‘Better support for people and communities’ and ‘Better services – listening and delivering’.

The use of the City Hall

Organisation / Body

Event / Date – Number of Delegates / Guests

Request

Comments

Recommendation

National Deaf Children’s Society

Young Authors and Artists Prize Day

7th June, 2011

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

This event aims to promote ‘a world without barriers’ by recognising the talents and achievements of deaf young people.  Furthermore, the awards seek to improve the confidence and self-esteem of participants as well as promote their involvement in the decisions which will have an impact on the services they require.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’, ‘Better support for people and communities’ and ‘Better services – listening and delivering’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate cost £300

Parks and Leisure Department

Belfast City Council

City of Belfast International Rose Trials Luncheon

14th July, 2011

Approximately 150 attending

The use of City Hall and the provision of hospitality in the form of a Civic Luncheon

The City of Belfast International Rose Trials will be held during Rose Week. The Trials are renowned worldwide for attracting international rose growers in addition to a significant number of visitors.

This event would contribute to the Council’s Key Theme of ‘City Leadership, Strong, Fair and Together’.

The use of City Hall and the provision of a Civic Lunch

Approximate cost £3,750

Cooke Rugby Football Club

Cooke Rugby Football Club Centenary Dinner

29th January, 2011

Approximately 300 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to celebrate the 100^th Anniversary of Cooke Rugby Football Club and to acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Themes

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500