Agenda item

Organisation/ Body

Event/Date -

Number of

Delegates/

Guests

Request

Comments

Recommendation

Association of British Professional Conference Organisers and Belfast Visitor and Convention Bureau

Industry Summer Summit - Welcome Reception

6th July, 2011

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Incorporated Association of Organists

Incorporated Association of Organists Congress Reception

21st July, 2011

Approximately 145 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost £350

Queen’s University Belfast Department of Physics

30th International Conference on Phenomena in Ionized Gases Reception

31st August, 2011

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Organis-ation/Body

Event/Date -

Number of

Delegates/

Guests

Request

Comments

Recomm-endation

American Bar Association

Northern Ireland and the Changing Legal Landscape Conference Dinner

10th October, 2011

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Land and Property Services

Eurogeographics 2011 General Assembly - Conference Dinner

18th October, 2011

Approximately 160 attending

The use of the City Hall and the provision of hospitality in the form of a per-dinner drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Queen’s University Belfast / British Society for Cardio-

vascular Research

British Society for Cardiovascular Research Autumn Conference Dinner

3rd September, 2012

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Barnardo’s - Tullycarnet Family Project

Barnardo’s Celebrates Working with the Community in Tullycarnet

6th October, 2011

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event will celebrate the achievements of children, parents and members of the community who have gained new skills, obtained qualifications and participated in improving their parenting skills and community life.

The event will also promote and recognise the value of sustained community development as well as the importance of schools to the local area.

This event would contribute to the Council’s Key Themes of ‘Better support for people and communities’ and ‘Better opportunities for success across the city.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Organisation/ Body

Event/Date -

Number of

Delegates/

Guests

Request

Comments

Recommendation

DufferinHospital

Celebration of the service provided by the Ava and Dufferin hospitals

27th October, 2011

Approximately 300 attending

The use of the City Hall

This event will seek to pay tribute and to recognise the people of the DufferinHospital who provided outstanding service to the whole community in Belfast.

Furthermore, the event aims to acknowledge the commitment given by so many to the unit over the years and to celebrate, along with past patients, the excellent standard for which it became synonymous.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall

Employers for Childcare Charitable Group

The Childcare Works Awards 2011

30th September, 2011

Approximately 50 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event will promote the adoption of family friendly working practices and will recognise and reward examples of excellence such excellence by businesses and other organisations.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits.

Approximate cost £125

Chartered Institute of Marketing

CIM Ireland Marketing Excellence Awards

3rd November, 2011

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This Awards ceremony seeks to promote the marketing excellence throughout the business community by recognising industry, professional and personal success in marketing and sales.

This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Organisation/ Body

Event/Date -

Number of

Delegates/

Guests

Request

Comments

Recommendation

Pubs of Ulster

(formerly Federation of Retail Licensed Trade NI)

Pubs of Ulster, Pub of the Year Awards 2011

16th November, 2011

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This awards ceremony seeks to recognise the best licensed trade establishments across Northern Ireland.  Categories include ‘Best Neighbourhood Pub’ and ‘Best Tourism/Visitor Pub’.

The events aims to improve the industry by recognising best practice through the development and introduction of a robust set of retailing standards.

Furthermore the organisation has a close working relationship with Belfast City Council as was demonstrated by their involvement in and support for both the ‘Get Home Safe’ campaign and ‘Counter Measures’ training programme.

This event would contribute to the Council’s Key Themes of ‘ City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Belfast Masonic Charity Fund

150th Anniversary of Belfast Masonic Charity Fund

9th March, 2012

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

This event seeks to celebrate the 150^th Anniversary of the Belfast Masonic Charitable Fund and to acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks.

Approximate cost £500

Organisation/ Body

Event/Date -

Number of

Delegates/

Guests

Request

Comments

Recommendation

HunterhouseCollege

HunterhouseCollege 5th Anniversary Gala Ball

15th June, 2012

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

This event seeks to celebrate the 125^th Anniversary of Hunterhouse College and to acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks

Approximate cost £500

CountyAntrim and District Football Association

125th Anniversary Dinner

19th April, 2013

Approximately 250 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

This event seeks to celebrate the 125^th Anniversary of the County Antrim and District Football Association and to acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks

Approximate cost £500