Agenda item

 Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

Law Society of Northern Ireland

The Law Society of Northern Ireland Council Dinner

28th September, 2012

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to provide an opportunity for representatives from the judiciary, business, voluntary and community sectors to come together to acknowledge the achievements of the Society.  The event aims to highlight best practice and to develop relations with key stakeholders.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

 Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

Belfast City Marathon Limited

Deep RiverRock Belfast City Marathon Expo and Pack Collection

1st – 5th May, 2013

Approximately 30,000 over 4 days

The use of the City Hall

The provision of the City Hall will enable participants to come to a central point to collect their marathon packs and view the exhibitions on display.

This will showcase the City Hall to the 30,000 + individuals and in particular international entrants and will also be of benefit to the city’s economy.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall

Belfast Healthy Cities

Shaping Child Friendly Environments

28th February, 2012

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits.

This event will highlight the need for shaping healthier neighbourhoods for children and will give children the opportunity to put forward their ideas.  It will also showcase the project which addresses inequalities and added value of partnership working and commuinity engagement.

Belfast City Council has been a partner of Belfast Healthy Cities since its inception in 1988.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’, ‘Better opportunities for success across the City’, ‘Better care for Belfast’s environment’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits.

Approximate cost  £250

 Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

The National Deaf Children’s Society

Young Authors and Artists Prize Day 2012

23rd May, 2012

Approximately 130 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event aims to celebrate the artistic achievements of deaf children and young people across Northern Ireland.  Furthermore, the awards seek to improve the confidence and self-esteem of participants.

This event would contribute to the Council’s Key Themes of ‘Better opportunities for success across the City’, ‘Better support for people and communities’ and ‘Better services – listening and delivering’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost  £325

Plumbing and Mechanical Services Training (Northern Ireland) Limited

Apprenticeship Achievers Awards Ceremony

19th June, 2012

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to recognise the achievement of those individuals who have successfully completed an apprenticeship programme.

This event provides an opportunity for the Council to show its support to an industry which is suffering due to the economic downturn whilst demonstrating support for the development of our city’s young people.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’, ‘Better opportunities for success across the City’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

 Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

Cinemagic Limited

Cinemagic Awards 2012

23rd November, 2012

Approximately 500 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to acknowledge those young people who have demonstrated the most promising and creative talent in the field of Film and Television.

Designed for and by young people, Cinemagic caters for local people with a range of film and cultural interests.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together, ‘Better opportunities for success across the city’ and ‘Better Support for People and Communities’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Mountpottinger Methodist Church

125th Anniversary of Mountpottinger Methodist Church

30th November, 2012

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to celebrate the 125th Anniversary of Mountpottinger Methodist Church and to acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception.

Approximate cost £500

 Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

Embrace NI

Launch of ‘A Word of Welcome’ Poster

24th February, 2012

Approximately 30 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

The event will launch a ‘Welcome Poster' and accompanying Guide Book which will display the languages representing the diversity of languages spoken by residents of the city.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’, ‘Better opportunities for success across the City’, ‘Better support for people and communities’ and ‘Better services – listening and delivering’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost £75