Agenda item

 Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

Audiences Northern Ireland, Northern Ireland Theatre Association and Theatre Forum Ireland

All-Ireland Arts Conference Dinner

14th June, 2012

Approximately 250 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’, ‘Better opportunities for success across the City’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate Cost £500

Belfast City Council, Parks and Leisure Department

City of Belfast International Rose Trials – Judges Reception and Dinner

19th July, 2012

Approximately 150 attending

The use of City Hall and the provision of Hospitality in the form of a Civic Dinner

The City of Belfast International Rose Trials will be held during Rose Week. The Trials are renowned worldwide for attracting international rose growers in addition to a significant number of visitors.

This event would contribute to the Council’s Key Theme of ‘City Leadership, Strong, Fair and Together’.

The use of City Hall and the provision of Hospitality in the form of a Civic Dinner.

Approximate Cost

£5250

Common Purpose

Meridian Course Final Day and Award Ceremony

2nd August, 2012

Approximately 50 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

‘Meridian’ is a leadership programme that brings together a diverse group of leaders from the private, public, voluntary and community sectors.  The participants learn how to improve their capacity to lead, effect change and expand their networks through the investigation of real-life challenges.

This event will recognise the achievements of those individuals which have successfully completed the Meridian Programme.

This event would contribute to the Council’s Key Themes of  ‘City Leadership - strong, fair, together’ and ‘Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits.

Approximate Cost £125

Malaysian Students Society Northern Ireland

Malaysian Night 2012

10th March, 2012

Approximately 400 attending

The use of the City Hall

Malaysian Night 2012 is the climax event of a week long programme called Malaysia and You 2012.

This programme consists of a series of events which includes a mini charity carnival, sports tournament, interactive bazaar and ends with a formal dinner which the organisers wish to take place in the City Hall.

The aim of the programme is to promote cultural diversity, encourage charity activity and also to forge closer relationships between Malaysians and the citizens of Belfast.

This event would contribute to the Council’s Key Themes ‘City Leadership - strong, fair, together’ and of ‘Better support for people and communities’.

The use of the City Hall

Belfast Eagle Sea Cadets

Belfast Eagle Sea Cadets Showcase Evening

12th March, 2012

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event aims to recognise and showcase the contribution made by the Belfast Eagle Sea Cadets in helping young people develop values of leadership and teamwork.

The event seeks to demonstrate the organisation’s ethos of togetherness and exclusiveness by showcasing some of the work which has been undertaken.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’, ‘Better opportunities for success across the City’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost  £250

Loch Lao

The Loch Lao Story

18th March, 2012

Approximately 500 attending

The use of the City Hall

This will be a joint inter-city (Belfast / Dublin) event showcasing the range of talent of young people from 8-18 years of age.

The event will take the form of a concert to perform the Loch Lao Story which tells the history of Belfast through music and narration as seen through the eyes of the black bird flying along the shores of Belfast Lough. The musical arrangement has been developed by Patick Davey, a local Belfast composer, and features tunes such as The Titanic Leaving the Lough, King Billy’s March, the Viking Raid, the Blitz, the Blackbird.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall

Volunteer Now

Volunteer Now – Awards Ceremony

28th March, 2012

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to recognise those volunteers who have demonstrated a commitment of time and energy for the benefit of society, their community, the environment or individuals.

The event also seeks to promote the positive effect which volunteering has in combatting poverty, helping those who are disadvantaged and promoting social inclusion.

This event would contribute to the Council’s Key Themes of ‘Better opportunities for success across the City’, ‘Better support for people and communities’ and ‘Better Services – Listening and Delivering’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Department for Regional Development

Launch of Charge Points for Electric Vehicles in Northern Ireland

29th March, 2012

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event will launch the scheme which provides government funding to support the roll out of electric charging infrastructure, which is necessary to support zero carbon electric transport in Northern Ireland.

Belfast City Council has endorsed this scheme and is involved directly in supporting the roll out of the first phase of the project.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together, ‘Better opportunities for success across the city’ and ‘Better Support for People and Communities’.

The use of the City Hall

Youthcom – Crossing the Bridges Project

Young People Trading Places

29th March, 2012

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

The event aims to provide an opportunity for young people from different communities to express their views to civic leaders regarding interfaces/ shared spaces, etc and provide a renewed respect for each other and their communities.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost £500

The Fostering Network

Foster Carer of the Year Awards Ceremony

14th May, 2012

Approximately 70 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event seeks to recognise the work of individual foster carers and will recognise the commitment and lasting difference they make to children’s lives.

The awards will acknowledge the support provided to young people in care and the role played by foster carers in their communities.

This event would contribute to the Council’s Key Themes of ‘City Leadership - strong, fair, together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost £175

Barnardo’s Northern Ireland

‘Dr. B’s Kitchen’ Awards 2012

17th May, 2012

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event will highlight the work of ‘Dr. B’s Kitchen’ which trains young people from the city with learning difficulties to prepare them for a career in the catering industry.  The scheme provides the young people with the opportunity to work and live independently and contribute socially or econmically to their local communities.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’, ‘Better support for people and communities’ and Better opportunities for success across the city’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost £375

Belfast Media Group

Belfast Sports Volunteer Awards 2012

5th July, 2012

Approximately 150 attending

The use of the City Hall and the  provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to recognise the achievements and contribution made by individuals who have given their time voluntarily to help support sport in order to ensure that young people can enjoy their games and fulfill their ambition. 

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall and the  provision of hospitality in the form of wine and soft drinks

Approximate cost £500

British Institute of Cleaning Science

Northern Ireland Cleaner of the Year 2012

14th September, 2012

Approximately 40 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event seeks to acknowledge the vital role of cleaners across various industries in Northern Ireland.

The event will also aim to recognise those individuals who have been nominated within their respective industries for undertaking their duties to a high standard.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost £100