Agenda item

Requests for the Use of the City Hall and the Provision of Hospitality

Meeting of Pre April-2015 Strategic Policy and Resources Committee, Friday, 18th May, 2012 10.00 am (Item 7a)

Minutes:

The Committee considered the undernoted requests which had been received for the Use of the City Hall and the Provision of Hospitality:

Organisation/ Body	Event/Date - Number of Delegates/Guests	Request	Comments	Recommendation
Queen’s University Belfast	Infection and Immunity in Chronic Respiratory Disease Conference Dinner 11th June, 2012 Approximately 30 attending	The use of the City Hall and the provision of hospitality in the form of a drinks reception	Delegates will be staying in accommodation in Belfast and the conference will take place within the city. This event would contribute to the Council’s Key Theme of ‘City Leadership, Strong, Fair and Together’.	The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £150
Employers for Childcare Charitable Group	Childcare Works Awards 2012 23rd September, 2012 Approximately 100 attending	The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits	This event will promote the adoption of family friendly working practices and will recognise and reward examples of excellence by businesses and other organisations. This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.	The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits Approximate cost £250
Ulster Journals Limited	Ulster Tatler People of the Year Awards 2012 13th September, 2012 Approximately 360 attending	The use of the City Hall	This event aims to highlight and recognise those individuals who have excelled in their chosen field. The awards ceremony will acknowledge those individuals who have demonstrated significant achievement in categories such as Business Man/Woman of the Year, Arts Personality of the Year and Hotelier/Publican of the Year. The event will also pay tribute to an individual by way of the ‘Lifetime Achievement Award’ that has previously been presented to Dame Mary Peters, Sir James Galway, Brian Friel and Gloria Hunniford. This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.	The use of the City Hall
Organisation/ Body	Event/Date - Number of Delegates/Guests	Request	Comments	Recommendation
Wave Trauma Centre	Trauma Training Learning Pathway Awards 2nd October, 2012 Approximately 150 attending	The use of the City Hall and provision of hospitality in the form of tea/coffee and biscuits	This event seeks to promote the success of those who, due to their experiences during the troubles have returned to education and training through the support of WAVE Trauma Centre. Accredited certificates will be awarded on the night to individuals who have successfully completed Open College Network courses through WAVE. This event would contribute to the Council’s Key Theme of ‘Better opportunities for success across the city’, ‘Better support for people and communities’ and ‘Better services – listening and delivering’.	The use of the City Hall and provision of hospitality in the form of tea/coffee and biscuits Approximate Cost £375
Irish Football Association	Irish FA McDonald’s Grassroots Football Awards 2012 21st November, 2012 Approximately 110 attending	The use of the City Hall and the provision of hospitality in the form of a drinks reception	This event seeks to recognise and celebrate all those individuals who have significantly contributed to grassroots football in communities across Northern Ireland. The event will particularly recognise the important role that grassroots football plays in bringing people together to play the game irrespective of race, gender, religion and other barriers which exist within society. The awards will be presented to volunteers, parents, coaches, clubs, caretakers etc who give their time to delivering grassroots football. This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better opportunities for success across the city’.	The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500

The Committee adopted the recommendations.

Supporting documents: