Agenda item

Use of the City Hall and the Provision of Hospitality

Meeting of Pre April-2015 Strategic Policy and Resources Committee, Friday, 21st September, 2012 10.00 am (Item 4b)

Minutes:

The Committee considered the undernoted requests which had been received for the use of the City Hall and the provision of hospitality:

Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

Forthriver Bowling and Tennis Club

Centenary Dinner

11th October, 2013

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to celebrate the 100th Anniversary of Forthriver Bowling and Tennis Club and to acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks

Approximate cost £500

Sixth Belfast Scout Group

Centenary Celebration Event

20th November, 2012

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event seeks to celebrate the 100th Anniversary of the Sixth Belfast Scout Group and to acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost of £1,000

Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

Falls Youth Providers

Falls Youth Awards

15th October, 2013

Approximately 150 attending

The use of the City Hall

This event aims to highlight the achievements of young people in the city and to promote the talent which exists among the award recipients. Awards will be presented to recognise success in areas such as education, sport, training, citizenship, leadership, participation and arts and culture.

The use of the City Hall

Polish Educational and Cultural Association

Polish Independence Day

18th November, 2012

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event will aim to highlight the positive contribution that the Polish community, the largest ethnic minority in Belfast, has made to the shared future of the city. The event seeks to showcase the Polish culture to representatives from different communities and the province and will provide an opportunity for meaningful dialogue between members of the different communities.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost of £250

Organisation/ Body	Event/Date - Number of Delegates/Guests	Request	Comments	Recommendation
Malaysian Students Society Northern Ireland	Malaysian Night 2013 16th March, 2013 Approximately 400 attending	The use of the City Hall	Malaysian Night 2013 is the climax event of a week long programme called Malaysia and You 2013. This programme consists of a series of events which includes a mini charity carnival, sports tournament, interactive bazaar and ends with a formal dinner which the organisers wish to take place in the City Hall. The aim of the programme is to promote cultural diversity, encourage charity activity and also to forge closer relationships between Malaysians and the citizens of Belfast. This event would contribute to the Council’s key themes ‘City Leadership - strong, fair, together’ and of ‘Better support for people and communities’.	The use of the City Hall
Chartered Institute of Management Accountants	Chartered Institute of Management Accountants Annual Dinner and Awards Ceremony 1st June, 2013 Approximately 220 attending	The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception	This event will acknowledge those CIMA members who have made a significant contribution to their profession and to the success of Belfast. The event will also seek to recognise those who have contributed to the professional development of individuals throughout the City. This event would contribute to the Council’s key theme of ‘City Leadership – strong, fair, together’, ‘Better opportunities for success across the city’ and ‘Better services – listening and delivering’.	The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks Approximate cost £500
Organisation/ Body	Event/Date - Number of Delegates/Guests	Request	Comments	Recommendation
University of Ulster	Community Planning – Collaborative Leadership – People and Place 2nd November, 2012 Approximately 100 attending	The use of the City Hall	This event aims to provide the opportunity for a wide cross section of the community to come together and to learn about the approach taken by city council and others in bringing all the key players together in an inclusive way. Themes will be explored such as: how to deliver innovation in service delivery and in tackling complex issues through empowering and engaging all sections of society. The event also seeks to consider the importance of engaging a wide section of the community in place based leadership and of providing opportunities for the community to build capacity and to participate fully in community planning through education and confidence building. Belfast City Council will play a key role in this event and will be asked to contribute to the event by outlining to guests the work undertaken by the council to be able to effectively deliver community planning. This event would contribute to the Council’s key theme of ‘City Leadership – strong, fair, together’ and ‘Better opportunities for success across the city’.	The use of the City Hall

Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

East Belfast Explorer Scouts

Explorer Scout Debate

23rd January, 2012

Approximately 60 attending

Use of the Council Chamber

This event will seek to give young people an opportunity to debate relevant current issues thereby enhancing their communication skills and learning new skills such as negotiation and influencing through healthy discussion and effective dialogue.

Use of the Council Chamber

The Committee adopted the recommendations as set out and agreed that, given the significance of the celebratory event for the 6th Belfast Scout Group, hospitality, in the form of a finger buffet, be provided.

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