Agenda item

Organisation/ Body

Event/Date - Number of Delegates/Guests

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University of Ulster, School of Engineering

15th International Sheet Metal Conference Reception

25th March, 2013

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the event will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Queen's University Belfast, Centre for Cancer Research and Cell Biology

Workshop for the European Commission ‘Seventh Framework Programme’  Project Dinner

7th October, 2013

Approximately 40 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Delegates will be staying in accommodation in Belfast and the event will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks.

Approximate cost £500

Girlguiding Belfast

County Awards Ceremony for young people and leaders

29th April, 2013

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

This event seeks to recognise the achivements of Guides and their Leaders.  Awards being presented include Queen’s Guide, Duke of Edinburgh, Baden Powell Award for Guides and Long Service Awards for Leaders.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better opportunities for success’ and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

Approximate cost £500

Plumbing and Mechanical Services Training (Northern Ireland) Limited

Apprenticeship Achievers Awards Ceremony

18th June, 2013

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to recognise the achievement of those individuals who have successfully completed an apprenticeship programme.

This event provides an opportunity for the Council to show its support to an industry which is suffering due to the economic downturn whilst demonstrating support for the development of our city’s young people.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’, ‘Better opportunities for success across the City’ and ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Cinemagic Limited

Coca Cola Cinemagic Awards 2013

28th November, 2013

Approximately 500 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to acknowledge those young people who have demonstrated the most promising and creative talent in the field of Film and Television.

Designed for and by young people, Cinemagic caters for local people with a range of film and cultural interests.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together, ‘Better opportunities for success across the city’ and ‘Better Support for People and Communities’ and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

County Grand Orange Lodge

150th Anniversary of County Grand Orange Lodge

18th May, 2013

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event will celebrate the 150th Anniversary of the formation of the County Grand Orange Lodge and acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and com munities’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Boys’ Brigade Northern Ireland Centenary Male Voice Choir

25th Anniversary Dinner

22nd May, 2013

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event will celebrate the 25th Anniversary of the formation of the Boys’ Brigade Male Voice Choir to celebrate the centenary of that organisation and acknowledge its contribution to the general life and well-being of the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for People and Communities’.

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Approximate Cost £500

Crosslinks

Crosslinks Legacy Project

21st and 22nd April, 2013

Approximately 800 over 2 days

The use of the City Hall

This event will provide the opportunity for young people from all communities in the city to share their experience of life in Belfast.  Through two events, drama, music and dance will be the medium by which the participants will express their love for their city, their hopes for themselves and their community and the hope for a future moving forward together whilst respecting each other’s values and beliefs.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall

Community Relations in Schools (CRIS)

Launch of Model of Practice

20th April, 2013

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event will provide the opportunity to promote the work of Community Relations in Primary and Secondary Schools and launch their Model of Practice which will help achieve their mission statement “to be a leading agent for change in shaping an inclusive, vibrant and safe society where everyone has the opportunity to learn and grow”.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Presbyterian Church in Ireland

‘The Big Sing’ Event

6th April, 2013

Approximately 200 attending

Use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

Approximate cost £500

This event will provide the opportunity for different choirs of churches and other community based organisations to come together in partnership and mutual understanding for a showcase event entitled ‘The Big Sing’

The event seeks to encourage cross-community and multi-cultural participation by giving a diverse range of people a collective voice in celebrating a ‘shared common heritage’.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for People and Communities’.

Use of the City Hall and the provision of hospitality in the form of tea/coffee and biscuits

Approximate cost £500

Department of the Environment

Local Government Planning Reform Update

12th February, 2013

Approximately 300 attending

Use of the City Hall

This event will seek to provide an update on the proposed transfer of planning and planning staff to Local Government as part of the Local Government Reform Programme.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Services – Listening and Delivering’.

Use of the City Hall

Belfast City Council, Parks and Leisure Department

City of Belfast International Rose Trials – Judges Reception and Dinner

18th July, 2013

Approximately 150 attending

The use of City Hall and the provision of Hospitality in the form of a Civic Dinner

The annual City of Belfast International Rose Trials will be held during Rose Week. The Trials are renowned worldwide for attracting international rose growers in addition to a significant number of visitors.

This event would contribute to the Council’s Key Theme of ‘City Leadership, Strong, Fair and Together’.

The use of City Hall and the provision of Hospitality in the form of a Civic Dinner.

Approximate Cost £4,500

Belfast City Marathon Limited

Deep RiverRock Belfast City Marathon Expo and Pack Collection

30th April – 5th May, 2014

Approximately 40,000 over 4 days

The use of the City Hall

The provision of the City Hall will enable participants to come to a central point to collect their marathon packs and view the exhibitions on display.

This will showcase the City Hall to the 30,000 + individuals and in particular the international entrants.

It will also be of benefit to the city’s economy as it is expected that many of those coming to the city will take time to sample our retail outlets, bars and restaurants.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall