Agenda item

Requests for the use of the City Hall and the provision of Hospitality

Minutes:

            The Committee was advised that the undernoted requests for the use of the City Hall and the provision of hospitality had been received:

 

 

Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

Queen's University Belfast – School of Mathematics and Physics

Photonics Ireland 2013 Conference Reception

4th September, 2013

Approximately 160 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Queen's University Belfast

Critical Legal Conference Reception

5th September, 2013

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Development Department

 

 

 

 

Launch of RaboDirect PRO 12 Celtic League Official Dinner

26th August, 2013

Approximately 150 attending

The use of the City Hall

This event will attract governmental representatives, international media and prominent representatives of the various clubs and rugby officials.  This event will afford the Council a valuable opportunity to showcase the City to an international audience and enhance Belfast’s status as a sporting destination, especially within the context of the redevelopment of Ravenhill and the Irish Rugby Football Union’s bid to host the Rugby World Cup in 2023.

The Development Committee, at its meeting on 23rd April, 2013, agreed to meet the cost of the dinner and to forward to the Strategic Policy and Resources Committee the request for the use of the City Hall. 

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better opportunities for success across the city’.

The use of the City Hall

 

 

 

 

Belfast Health and Social Care Trust

Service of Remembrance for Royal Belfast Hospital for Sick Children

6th October, 2013

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of Tea, Coffee and Biscuits

This event will provide an opportunity for bereaved parents and relatives of children to come together and remember their loved ones and to share their experiences with other parents.

200 parents and children along with staff from the Royal Belfast Hospital for Sick Children participate and every year the Lord Mayor is invited to attend to light the Candle of Remembrance.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’

The use of the City Hall and the provision of hospitality in the form of Tea, Coffee and Biscuits

Approximate cost £500

Employers for Childcare Charitable Group

 

 

Childcare Works Awards 2013

 

18th September, 2013

 

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event will promote the adoption of family friendly working practices and will recognise and reward examples of excellence by businesses and other organisations.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost £250

 

            The Committee adopted the recommendations.

 

            School of Creative Arts

 

            The Committee was advised that, subject to the report having been issued, a further request for the use of the City Hall had been received from the Professor of Film Studies at the School of Creative Arts, Queens University Belfast.  The request was for the use of the City Hall for the launch of an interactive storytelling project on the Maze and Long Kesh prisons.  The event was funded by the Community Relations Council and consisted of 25 filmed stories, including those of prison staff, prisoners, teachers, chaplains, visitors, maintenance workers and one Minister of state.  Approximately 100 people would be in attendance at the event which would be held on or about 26th June.

 

            The Committee granted the use of the City Hall for the purposes outlined and approved the appropriate hospitality.

 

Supporting documents: