Agenda item

Organisation/ Body

Event/Date - Number of Delegates/Guests

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Northern Ireland Tug of War Association

Tug of War International Federation Congress Reception

12th April, 2014

Approximately 70 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates at this Conference will be staying in accommodation in Belfast and the Conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £350

University of Ulster

8th International Conference on Ubiquitous Computing and Ambient Intelligence (UCAmI 2014) Reception

2nd December, 2014

Approximately 150 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates at this Conference will be staying in accommodation in Belfast and the Conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for people and communities.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

British Oculoplastic Surgery Society

Annual Scientific Meeting and Conference Reception

17th June, 2015

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates at this Conference will be staying in accommodation in Belfast and the Conference will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for people and communities.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Belfast Health and Social Care Trust

Service of Remembrance for Royal Belfast Hospital for Sick Children

19th October, 2014

Approximately 200 attending

The use of the City Hall and the provision of hospitality in the form of Tea, Coffee and Biscuits

This event will provide an opportunity for bereaved parents and relatives of children to come together and remember their loved ones and to share their experiences with other parents.

250 parents and children along with staff from the Royal Belfast Hospital for Sick Children participate and every year the Lord Mayor is invited to attend to light the Candle of Remembrance.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’

The use of the City Hall and the provision of hospitality in the form of Tea, Coffee and Biscuits

Approximate cost £500

Chartered Institute of Management Accountants

Chartered Institute of Management Accountants Annual Dinner and Awards Ceremony

2nd May, 2014

Approximately 220 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event will acknowledge those CIMA members who have made a significant contribution to their profession and to the success of Belfast.  The event will also seek to recognise those who have contributed to the professional development of individuals throughout the City.

This event would contribute to the Council’s key theme of ‘City Leadership – strong, fair, together’, ‘Better opportunities for success across the city’ and ‘Better services – listening and delivering’.

The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks

Approximate cost £500

NI4Kids Limited

Ni4Kids Family Awards

13th June, 2014

Approximately 250 attending

The use of the City Hall and provision of hospitality in the form of tea/coffee and biscuits

This event will recognise the individuals and companies who constantly strive to improve the lives of families with young children. Among the awards presented will be: Family Visitor Attraction of the Year; Primary School Teacher of the Year; Family Support Organisation of the Year; and Family Event of the Year.  The individual family member award categories are an opportunity to recognise outstanding achievements in overcoming adversity and dedication by individuals to their families.

This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and provision of hospitality in the form of tea/coffee and biscuits

Approximate cost £625