Agenda item
Minutes:
The Committee was advised that the undernoted requests for the use of the City Hall and the provision of hospitality had been received:
|
Organisation/ Body |
Event/Date - Number of Delegates/Guests |
Request |
Comments |
Recommendation |
|
International Forum for Drug and Alcohol Testing |
International Forum for Drug and Alcohol Testing Annual Conference Dinner 2014 11th September, 2014 Approximately 200 attending |
The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception |
Delegates at this Conference will be arriving from around the world and will be staying in accommodation in Belfast and the Conference will take place within the city. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500 |
|
Rotary Ireland |
Rotary Conference Reception 26th September, 2014 Approximately 500 attending |
The use of the City Hall and the provision of hospitality in the form of a drinks reception |
Delegates at this Conference will be staying in accommodation in Belfast and the Conference will take place within the city. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for people and communities. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500 |
|
Public Health Agency |
Cancer Consortium Conference Welcome Reception 10th November, 2014 Approximately 250 attending |
The use of the City Hall and the provision of hospitality in the form of a drinks reception |
Delegates at this Conference will be staying in accommodation in Belfast and the Conference will take place within the city. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for people and communities. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500 |
|
Radiology International |
Radiology in the Emerald Isle Farewell Gala Dinner 5th June, 2015 Approximately 250 attending |
The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception |
Delegates at this Conference will be staying in accommodation in Belfast and the Conference will take place within the city. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better Support for people and communities. |
The use of the City Hall and the provision of hospitality in the form of wine and soft drinks Approximate cost £500 |
|
Guide Dogs for the Blind |
Volunteer Recognition Awards 4th June, 2014 Approximately 120 attending |
The use of the City Hall and the provision of hospitality in the form of Tea, Coffee and Biscuits |
This event will celebrate the work of volunteers. It will aim to highlight the importance of volunteering to the work of Guide Dogs Northern Ireland, which has no Government funding and relies totally on the contribution made by its many volunteers. This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’ and ‘Better support for people and communities’. |
The use of the City Hall and the provision of hospitality in the form of Tea, Coffee and Biscuits Approximate cost £300 |
|
Upper Springfield Development Trust |
Success of the West Awards 18th June, 2014 Approximately 360 attending |
The use of the City Hall and the provision of hospitality in the form of Tea, Coffee and Biscuits |
This event seeks to recognise the achievements of local people from vocational training programmes across West Belfast. This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’. |
The use of the City Hall and the provision of hospitality in the form of red/white wine and soft drinks Approximate cost £900 |
|
Polish Abroad |
Launch of Poetry Project 4th April, 2014 Approximately 30 attending |
The use of the City Hall and provision of hospitality in the form of tea/coffee and biscuits |
This event will seek to highlight the project which hopes to bring together both the local and polish communities through workshops with local poets. The project will encourage the local polish community to write, through verse, about their experience of living in Belfast. This project will culminate in a printed book of verse in both polish and english. This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’. |
The use of the City Hall and provision of hospitality in the form of tea/coffee and biscuits
Approximate cost £75
|
|
Belfast Pride
|
Launch of Pride 2014 and Awards Presentation 25th July, 2014 Approximately 300 attending |
The use of the City Hall and the provision of hospitality in the form of a drinks reception |
This event will be the first official event of 2014 Belfast Pride Festival. The Festival will promote awareness of the arts, cultural heritage, history and experiences of Lesbian, Gay, Bisexual and Transgendered communities in Belfast and advance equality by offering a diverse and inclusive Festival open to all citizens of Belfast. This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’. |
The use of the City Hall and the provision of hospitality in the form of a drinks reception Approximate cost £500 |
|
African and Caribbean Support Organisation Northern Ireland
|
Launch of Caribbean Culture Week and One Love Festival 9th August, 2014 Approximately 350 attending
|
The use of the City Hall and the provision of hospitality in the form of a drinks reception
|
This event will launch a week of celebration of the Caribbean culture and performance arts which involve cross-community interactions. The aim of the One Love Festival is to tackle hate in all areas and will hope to engage participants of all race, religion, age, sexuality, etc. This event will provide the opportunity for all communities to participate and will enhance mutual understanding while sharing this vibrant culture in our city. This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’. |
The use of the City Hall and the provision of hospitality in the form of a drinks reception Approximate cost £500
|
|
Cinemagic Limited |
Question and Answer with Lord Julian Fellowes 21st March, 2014 Approximately 150 attending |
The use of the City Hall and provision of hospitality in the form of tea/coffee and biscuits |
This event will provide the opportunity for young people to engage with the renowned actor and screenwriter Lord Julian Fellowes. Belfast has become one of the leading cities for filming and developing the film and television industry and Cinemagic believe that by encouraging young people at an early age to become involved will lead to a stronger understanding. This event would contribute to the Council’s Key Theme of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic area of Children and Young People. |
The use of the City Hall and provision of hospitality in the form of tea/coffee and biscuits Approximate cost £375 |
|
Federation of Small Businesses
|
Networking Event 10th April, 2014 Approximately 50 attending
|
The use of the City Hall and the provision of hospitality in the form of a drinks reception
|
This event will provide the opportunity to meet, interact and develop contacts for possible future business. It will aim to assist businesses in finding locally based suppliers and/or potential new customers. This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’ and ‘Better support for people and communities’. |
The use of the City Hall and the provision of hospitality in the form of a drinks reception Approximate cost £250
|
|
MBA Association |
Digital DNA – Schools Digital Media Challenge 5th November, 2014 Approximately 250 attending |
The use of the City Hall and provision of hospitality in the form of tea/coffee and biscuits |
This event will provide the opportunity to inspire young people to have a stronger understanding of consumer and business need before applying technology to provide a delivery solution. This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’, ‘Better opportunities for success across the city’ and ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic area of Children and Young People. |
The use of the City Hall and provision of hospitality in the form of tea/coffee and biscuits Approximate cost £625 |
The Committee adopted the recommendations.
Use of the Council Chamber
The Democratic Services Manager reminded the Committee that, at its meeting on 24th January, it had agreed to provide support for International Women’s Day. As part of the events on 8th March, the live screen in the grounds of the City Hall would be used to broadcast a DVD of interviews with various famous female personalities. Women’stec, which was involved in the organisation of the event, had requested the use of the Council Chamber later in the day to record introductions to each of the speakers on the DVD.
The Democratic Services Manager reminded the Members that the use of the Council Chamber for events other than the monthly Council meetings required the approval of the Committee. He recommended, given the Council’s ongoing support and involvement in International Women’s Day, that the request be granted.
The Committee adopted the recommendation.
Supporting documents:
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Requests for the use of the City Hall and the provision of Hospitality, item 4a
PDF 115 KB -
Appendix - February 2014, item 4a
PDF 226 KB