Agenda item

Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

International House Belfast

International World House Organisation Directors’ Conference Dinner

25th April, 2015

Approximately 120 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Delegates will be staying in accommodation in Belfast and the meeting will take place within the city.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

Falls Youth Providers

Falls Youth Awards

25th November, 2014

Approximately 250 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event aims to highlight the achievements of young people in the city and to promote the talent which exists among the award recipients. Awards will be presented to recognise success in areas such as education, sport, training, citizenship, leadership, participation and arts and culture.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost £625

Belfast Education and Library Board – Inclusion and Diversity Team

Inclusion and Diversity Team – Showcase Event and Prize-giving

15th December, 2014

Approximately 150 attending

The use of the City Hall

This event aims to highlight the achievements of the diverse groups living in the city who often feel marginalised and excluded.  It will seek to provide the opportunity for communities to become more inclusive and integrated while promoting diversity within the Cities growing multi?cultural population.

This event would contribute to the Council’s Key Themes of ‘City leadership, strong, fair and together’ and ‘Better support for people and communities’.

The use of the City Hall

The Scout Association

Queen’s Scout Award and Chief Scout’s Award Certificate Presentation

25th March, 2015

Approximately 450 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event aims to recognise the achievements of young people who have successfully demonstrated the determination and persistence required to achieve their personal best in terms of effort, commitment and self-reliance.

This event would contribute to the Council’s Key Themes of ‘City Leadership, Strong, Fair and Together’, and ‘Better support for people and communities’

It should be pointed out that this organisation has been granted use of the City Hall and the provision of hospitality for a similar event on 9th January, 2015.  Given the costs involved the organisation has agreed to meet the charges for their hospitality, therefore it is recommended that the use of the City Hall be granted.

Young Enterprise Northern Ireland

Young Enterprise Northern Ireland Innovation Awards

7th May, 2015

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event will celebrate the achievements of a cross-section of young people from the community, many of whom have learning and physical disabilities.  The programme provides the opportunity to showcase the unique talents of the participants while clearly communicating that a lack of academic success does not equate to failure.

This event would contribute to the Council’s key themes ‘City Leadership - strong, fair, together’ and of ‘Better support for people and communities’ and in addition would contribute to the Council’s thematic area of Children and Young People.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost of £1,000