Agenda item

Minutes:

            The Committee adopted the recommendations for the requests for the use of the City Hall and the provision of hospitality as set out below:

 

Appendix

 

Organisation/ Body

Event/Date - Number of Delegates/Guests

Request

Comments

Recommendation

Queen's University Belfast

Annual Conference of the British Association for Lung Research Reception

30h August, 2017

Approximately 80 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the Congress will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Approximate cost £400

Conference Partners Limited

International Dairy Federation World Dairy Summit 2017 Farmers Dinner

30th October, 2017

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Delegates will be staying in accommodation in Belfast and the Congress will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Approximate cost £500

Ulster University

Association of Heads of University Administration Spring Conference 2017 Dinner

4th April, 2017

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

Delegates will be staying in accommodation in Belfast and the Conference will take place within the city.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Opportunities for Success Across the City’

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Approximate cost £500

Aquinas Diocesan Grammar School

Aquinas 25th Anniversary Celebration

16th June, 2016

Approximately 400 attending

The use of the City Hall and the provision of hospitality in the form of a drinks reception

This event will celebrate the success of the institution since 1993, and the positive contribution it has made to the many hundreds of past pupils.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Opportunities for Success Across the City’

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

Approximate cost £500

Patient and Client Council

Contribution to Health and Social Care Event

29th March, 2017

Approximately 250 attending

The use of the City Hall

This event aims to recognise the contributions members have made in health and social care across Northern Ireland.

This event would contribute to the Council’s Key Themes of ‘Better Support for People and Communities’ and ‘Better Services – Listening and Delivering’

The use of the City Hall

British Heart Foundation Northern Ireland

British Heart Foundation NI Supporters Event

29th June, 2017

Approximately 250 attending

The use of the City Hall

This event will include the annual Heart Heroes Awards to mark the achievements and bravery of heart patients and their families.

This event would contribute to the Council’s Key Themes of ‘City Leadership – Strong, Fair, Together’ and ‘Better Opportunities for Success Across the City’

The use of the City Hall

Remembering Srebrenica

Northern Ireland National Srebrenica memorial 2017

10th July, 2017

Approximately 100 attending

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

This event will provide delegates and members of the public with an understanding of the events and history of Srebrenica.

This event would contribute to the Council’s Key Theme of ‘Better Support for People and Communities’.

The use of the City Hall and the provision of hospitality in the form of tea, coffee and biscuits

Approximate cost £250

Belfast City Council – Parks and Cemeteries Service Section

City of Belfast International Rose Trials – Judges’ Reception and Luncheon

21st July, 2017

Approximately 150 attending

The use of City Hall and the provision of Hospitality in the form of a Civic Lunch

The annual City of Belfast International Rose Trials will be held during Rose Week. The Trials are renowned worldwide for attracting international rose growers in addition to a significant number of visitors.

This event would contribute to the Council’s Key Theme of ‘City Leadership, Strong, Fair and Together’.

The use of City Hall and the provision of Hospitality in the form of a Civic Lunch.

Approximate cost £4,500

Law Society of Northern Ireland

Law Society of Northern Ireland Council Dinner 2017

8th September, 2017

Approximately 300 attending

The use of the City Hall and the provision of hospitality in the form of a pre-dinner drinks reception

This event seeks to provide an opportunity for representatives from the judiciary, business, voluntary and community sectors to come together to acknowledge the achievements of the Society.  The event aims to highlight best practice and to develop relations with key stakeholders.

This event would contribute to the Council’s Key Theme of ‘City Leadership – Strong, Fair, Together’.

The use of the City Hall and the provision of hospitality in the form of wine and soft drinks

Approximate cost £500

 

Supporting documents: