Agenda item

Requests for use of the City Hall and the provision of Hospitality

Meeting of Strategic Policy and Resources Committee, Friday, 23rd November, 2018 9.30 am (Item 9d)

Minutes:

The Committee considered the following applications for the use of the City Hall and the provision of hospitality which had been received up to 13th November, 2018:

NAME OF ORGANISATION	FUNCTION DATE	FUNCTION DESCRIPTION	CRITERIA MET	ROOM CHARGE	HOSPITALITY OFFERED	CIVIC HQ RECOMMEND
2019 EVENTS
Refugees Welcome Northern Ireland	29^th January 2019	Refugees Welcome N. Ireland Launch – Panel discussion as part of a launch event. Numbers attending – 100	B, C & D	No (Community)	Yes – Tea, Coffee and Biscuits	Recommend to approve, No charge, Tea and Coffee Reception
4 Corners Festival	5^th, 7^th or 8^th February 2019	Four Corners Festival Dinner – Cross community annual event, this year to celebrate organ donationwith both recipients and donors invited. Numbers attending – 80	D	No (Community)	Yes, Wine Reception	Recommend to approve, No Charge, Wine Reception
British Council Northern Ireland	7^th February 2019	Mock Council for the European Union – Schools event to encourage debating skills and participation in democracy now in 14^th year. Numbers attending – 130 Request for use of Council Chamber and Function room	B & D	No (Charity)	No	Recommend to approve, No charge, No hospitality Recommend to approve use of Council Chamber and function rooms
Chinese Welfare Association Northern Ireland	10^th Feb 2019	Chinese New Year in the City – Most important festivity in the local Chinese community’s calendar marked at City Hall with an inclusive celebration event. Numbers attending – 350-500 approx.	C & D	No (Charity)	Yes – Tea, Coffee and Biscuits	Recommend to approve, No charge, Tea and Coffee Reception
Department for the Economy	13^th February 2019	EU Network Dinner – Dinner linked to EU Network meeting taking place in Belfast over 3 days. Numbers attending – 90	A & B	Yes - £300	No	Recommend to approve, Room charge, No hospitality
Energia on behalf on GENCOMM	12^th March 2019	GENCOMMInterreg Project Hydrogen Powered Bus Launch – Launch event as part of 3 day conference to mark Hydrogen powered buses launching in Belfast. Numbers attending – 200	A & C	Yes £115	No	Recommend to approve, Room charge, No hospitality
Fáilte Feirste Thiar	20^th April 2019	Celebrating Labour – Dinner and celebration event to mark the official opening of the James Connolly Visitor Centre* in West Belfast. *part funded by Belfast City Council Numbers attending – 300	A, B, C & D	No (Community)	Yes, Wine Reception	Recommend to approve, No Charge, Wine Reception
NI Chamber of Commerce and Industry	28^th June 2019	Presidents Annual Lunch 2019 – Annual networking lunch for NI business leaders. Numbers attending – 400	B	Yes £300	No	Recommend to approve, Room charge, No hospitality
Ardmonagh Family Centre	2^nd August 2019	Good Morning West Belfast Celebration – Lunch and entertainment in form of tea dance as part of 25^th Anniversary celebrations. Numbers attending 250-300	C&D	No (Charity)	Yes, Tea, Coffee, Biscuit Reception	Recommend to approve, No Charge, Tea, Coffee, Biscuit Reception
Belfast Harbour	17^th October 2019	British Port’s Association Conference Closing Gala Dinner - Dinner with speeches and entertainment to end conference Numbers attending – 250	A&B	No (linked to Visit Belfast)	Yes, Wine Reception (linked to Visit Belfast)	Recommend to approve, No Charge, Wine Reception
2020 EVENTS
British Paediatric Neurology Association	29^th January 2020	British Paediatric Neurology Association Drinks Reception – Welcome event for 3-day scientific conference at Assembly Buildings. Numbers attending – 300	A & B	No (Charity)	Yes, Wine Reception (linked to Visit Belfast)	Recommend to approve, No Charge, Wine Reception
St Dominic’s Grammar School Past Pupils Union	8^th May 2020	150^th Anniversary of St Dominic’s Grammar School for Girls – Dinner to celebrate 150^th anniversary of school. Numbers attending – 100 - 150	C	No	Yes, Wine Reception	Recommend to approve, No Charge, Wine Reception
Odyssey International on behalf of Lennox Heating & Cooling System	16^th Sept 2020	Welcome to Ireland Dinner Lennox Heating & Cooling Systems – Dinner and entertainment for incentive dinner and showcase of Northern Ireland. Numbers attending – 400	B	Yes £825	No	Recommend to approve, Room Charge, No hospitality

The Committee approved the recommendations made in respect of the applications received up to 13th November, 2018, subject to the application submitted by Ardmonagh Family Centre being amended to provide for a wine reception and to the deferral of the application submitted by Odyssey International on behalf of Lennox Heating and Cooling System to allow further information to be obtained.

Supporting documents: