Agenda item

Minutes:

            The Members of the Committee agreed to recommend that, in accordance with the Council decision of 4th May, the Chief Executive exercise her delegated authority to:

 

·        approve the public advertisement of tenders, in line with Standing Order 37a, as detailed in Table 1 below;

 

·        approve the award of Single Tender Actions, in line with Standing Order 55 exceptions, as detailed in Table 2 below; and

 

·        note the award of retrospective Single Tender Actions, in line with Standard Order 55 exceptions, as detailed in Table 3 below.

 

Table 1: Competitive Tenders

 

Title of Tender

Proposed Contract Duration

Estimated Total Contract Value

SRO

Short description of goods / services

Microsoft Enterprise Subscription Agreement (ESA)

Up to 3 years

£1,500,000

R Cregan

Microsoft Enterprise Subscription Agreement (ESA) is the contract to provide all or our Microsoft services such as Office 365.

T2167 Management and coordination/referrals of service provision for the Traveller Communities. (fully funded)

Up to 19 months

£66,000

S Toland / R Black

Approved by SP&R April 2021.  Further approval sought for an increase in Contract duration. To develop and enhance infrastructure that enables a coordinated approach in accessing services and service delivery for the Travelling Community in Belfast.

Provision of production management for Council events and activities

Up to 4 years

£350,000

A Reid

Tender required for the provision of a production management service for Council events and activities.

Development of economic strategy for Belfast

Up to 5 months

£80,000

A Reid

Position Belfast and Council in context of emerging regional strategy positions

T2082 Provision of a ‘Youth Engagement and Civic Education Project’ for Forth Meadow Community Greenway PEACE IV Programme Services

Up to 16 months

£80,000

S Toland / R Black

Approved by SP&R June 2020, project delayed due to covid - EU Funded project to engage with 600 young people along the Forth Meadow Community Greenway

Property Maintenance Units MTC for building energy management systems maintenance

Up to 4 years

£250,000

S Grimes

Recurring contract which covers callouts, repairs, planned maintenance and small works to building energy management systems to all Council properties

Property Maintenance Units MTC for CCTV, door access and public address systems maintenance

Up to 4 years

£250,000

S Grimes

Recurring contract which covers callouts, repairs, planned maintenance and small works to CCTV, door access and public address systems to all Council properties

Property Maintenance Units MTC for fire and intruder alarms maintenance

Up to 4 years

£350,000

S Grimes

Recurring contract which covers callouts, repairs, planned maintenance and small works to fire and intruder alarms systems to all Council Properties

Property Maintenance Units MTC for lifts maintenance

up to 5 years

£375,000

S Grimes

Recurring contract which covers callouts, repairs, planned maintenance and small works to lifts to all Council properties

Replacement metal railings at Dundonald Cemetery

Up to 16 weeks

£60,000

S Grimes

Works identified in Property Maintenance Units 2021/22 – non-recurring

Refurbishment of entrance gates at Ormeau Park 

Up to 12 weeks

£30,000

S Grimes

Works identified in Property Maintenance Units 2021/22 – non-recurring

Replacement of vinyl floor covering at Falls Swim, Glen CC, Grosvenor CC & North Queens Street Play Centre

Up to 12 weeks

£70,000

S Grimes

Works identified in Property Maintenance Units 2021/22 – non-recurring

Replacement windows to Braniel CC, Downshire Hall & ATP Memorial CP

Up to 8 weeks

£55,000

S Grimes

Works identified in Property Maintenance Units 2021/22 - planned backlog

Replacement of the Linear Track Lighting within the Grove Wellbeing Centre

Up to 6 months

£180,000

S Grimes

Works identified in Property Maintenance Units 2021/22 – non-recurring

Replacement of the existing boilers within Grove Wellbeing & Belvoir Activity Centre

Up to 3 months

£240,000

S Grimes

Works identified in Property Maintenance Units 2021/22 – non-recurring

Electrical supplies

Up to 5 years

£1.6m

S Grimes

Supply and delivery of electrical goods/ consumables to facilitate the service delivery of the Property Maintenance section in maintenance and minor works refurbishments of Council properties.

Workwear and PPE

Up to 5 years

£1.3m

S Grimes

Supply and delivery of range of workwear and personal protective equipment ‘PPE’ (i.e. uniforms, footwear, safety gloves etc) for Council staff that are stocked and distributed by the stores team.

*Delivery of a feasibility study, partner engagement and project business case for the development of an Advanced Wireless investment model

Up to 7 months

£180,000

R Cregan

Based on expert recommendations on maximizing the impact of Belfast Region City Deal Infrastructure Enabling Fund investments

* For noting purposes as SP and R approval was granted April 2021as a separate paper.

 

Table 2: Single Tender Actions

 

Title

Total Value

SRO

Supplier

Provision of consultancy services - Port Health (ref Brexit) previous STA T2154

£47,000

J Tully

Deloitte

Brexit support services through the Innovation Factory Contract – 2nd phase. 1st phase approved in Dec 20.

£50,000

A Reid

Oxford Innovation

 

 

Table 3: Retrospective Single Tender Actions

 

Title of Contract

Duration

Value

SRO

Supplier

Network Services

Up to 2 years

£100,000

R Cregan

Black Box

 

Supporting documents: