Agenda item

Update on Contracts

Minutes:

The Members of the Committee agreed to recommend that, in accordance with the Council decision of 4th May, the Chief Executive exercise her delegated authority to:

·        approve the public advertisement of tenders, in line with Standing Order 37a, as detailed in Table 1 below;

 

·        approve the award of Single Tender Actions, in line with Standing Order 55 exceptions, as detailed in Table 2 below;

 

·        approve the modification of the contract term, as per Standing Order 37a, as detailed in Table 3 below;

 

·        note the award of retrospective Single Tender Actions, in line with Standing Order 55 exceptions, as detailed in Table 4 below;

 

·        approve the award of a contract, which had been omitted from the report, in relation to the Belfast-Dublin Economic Corridor, to work up areas of focus, including research and development hubs and skills programmes, with the Council’s contribution being £29,400; and

 

·        note information which had been provided on historical spend for the hire of minibuses and coaches for Council events, which had been requested by the Committee at its meeting on 23rd April;

 

Table 1: Competitive Tenders

 

Title of Tender

Proposed Contract Duration

Estimated Total Contract Value

SRO

Short description of goods / services

Demolition, securing and repair of dangerous or ruinous properties

Up to 3 years

£166,500

A Reid

The safe and competent demolition and/or securing of unsafe commercial, industrial and residential properties, carrying out repairs to properties following demolition or to ensure that a safe environment is maintained and controlled around or within existing properties.

Hire of mini buses/coaches for Council events

Up to 4 years

£400,000

R Cregan

Corporate wide contract - hire of transportation for Council run events. Supplementary information provided below.

Provision of catering for events and retail services at Belfast Castle and Malone House

Up to 5 years

£5,000,000 (Anticipated revenue of Contractor) over 5 years).

 £60k p.a. income for Council (Pre-Covid)

S Toland / R Black

The contract requires a service provider to provide catering and bar services at both venues to cover events (i.e. weddings, conferences and celebratory events) and retail services (onsite restaurants and cafes).The service provider then pays the Council a % commission on any sales. Re-tender due to French Village going into administration and withdrawing from contract in April 21.

 

 

Table 2: Single Tender Actions

 

Title

Total Value

SRO

Supplier

Phase 2 - Purchase and installation hand sanitiser stations for main arterial routes and play parks

£45,000

S Toland / R Black

Play and Leisure Services Ltd

Seasonal/ contentious waste removal

Confidential

S Toland / R Black

Confidential

 

 

Table 3: Modification to Contract Term

 

Title of Contract

Modification

SRO

Supplier

T1963 Tender for the delivery of the Social Enterprise and Cooperative Programme

Additional £45,000 and   5 month extension

A Reid

Work West Enterprise Agency

 

 

Table 4: Retrospective Single Tender Actions

 

Title of Contract

Duration

Value

SRO

Supplier

Use of BCCM's wayleaves for the installation of the City Centre Christmas Lighting Scheme

One off payment

£14,500

A Reid

Belfast City Centre Management

Support programme for businesses and destination within the tourism and hospitality sector in Belfast

Up 2 years

£60,000

A Reid

Green Tourism

The provision of bar services at Belfast Castle and Malone House (interim provision)

Up to 3 months

£50,000 (revenue for contractor from bar sales)

S Toland /R Black

Nightcap Event Group Ltd

T1770 – Contract extension of hire of mini buses/coaches for Council events

Up to 6 months

£50,000

R Cregan

Belfast Bus Company

 

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