Agenda item

            The Members of the Committee considered the following report:

“1.0     Purpose of Report/Summary of Main Issues

1.1            The Council’s Physical Programme currently includes 170 capital projects with investment of £150m+ via a range of internal and external funding streams, together with projects which the Council delivers on behalf of external agencies. The Council’s Capital Programme forms part of the Physical Programme and is a rolling programme of investment which either improves existing Council facilities or provides new facilities. This report requests a movement under the Capital Programme (IT Programme) and provides an update on contracts awarded.

2.0            Recommendations

2.1            The Members of the Committee are asked to recommend that, in accordance with the Council decision of 4th May, the Chief Executive exercise her delegated authority to:

§  Proposed Movement - ‘IT Programme – Replacement Hardware for NIHE System’ (Stage 3 – Committed on the Capital Programme) - Note that a satisfactory tender return has now been achieved and that it is recommended that a maximum £360,000 is now allocated to this project. The Director of Finance & Resources has confirmed that this is within the affordability limits of the Council.

§  Contracts awarded in Q1 2021/22 – note the update in relation to contracts awarded

3.0            Main Report

            Capital Programme

3.1            Members agreed that all capital projects under the Council’s Capital Programme must go through a three-stage process, where decisions on which capital projects progress are taken by the Committee. This provides assurance as to the level of financial control and will allow Members to properly consider the opportunity costs of approving one capital project over another capital project.

3.2            Members will recall that, in June 2021, the stage movement was agreed for IT Programme: Replacement Hardware for NIHE System project to Stage 3 – Committed (Hold at Tier 0 – Scheme at risk pending tender return). This was to be brought back to Committee for sign-off and confirmation upon receipt of the tender returns. Members are now asked to note that the tender has now been returned within the affordability limits of the Council and that it is recommended that a maximum £360,000 is now allocated to this project.

            Contracts Awarded

3.3       Members are asked to note the award of tenders for capital works, including services related to works set out below.

                        Financial and Resource Implications

3.4       Financial – IT Programme: Replacement Hardware for NIHE System - up to a maximum of £360,000. The Director of Finance and Resources has confirmed this is within the affordability limits of the Council.

Resources – Ongoing operating costs are within existing revenue budgets.

                        Equality or Good Relations Implications/

Rural Needs Assessment

3.5       All capital projects are screened as part of the stage approval process.”

Schedule of Contracts Awarded (Works

and Works Related) for Notation (Mar-July 2021)

            The Members of the Committee agreed to recommend that, in accordance with the Council decision of 4th May, the Chief Executive exercise her delegated authority to adopt the recommendations contained within the report.