Agenda item

Requests for Use of the City Hall and the Provision of Hospitality

Meeting of Strategic Policy and Resources Committee, Friday, 20th August, 2021 9.30 am (Item 54.)

Minutes:

The Members of the Committee agreed to recommend that, in accordance with the Council decision of 4th May, the Chief Executive exercise her delegated authority to adopt the recommendations made in respect of those applications received up to 9th August, as set out below:







NAME OF ORGANISATION	FUNCTION DATE	FUNCTION DESCRIPTION	CRITERIA MET	ROOM CHARGE	HOSPITALITY OFFERED	CIVIC HQ RECOMMEND
2021 EVENTS
Royal British Legion	26 September 2021	Celebration to mark Centenary of the Royal British Legion - Reception and service of Remembrance at the Cenotaph. We would then be leaving City Hall to march to Belfast Cathedral for a service’. Numbers attending – 120 * Numbers and room layout will be reviewed and revised in line with COVID19 social distancing guidelines at the time of this event.	C	No (charity)	Yes, Tea/ Coffee Reception as centenary	Approve No charge Yes, hospitality
University of Atypical	1 October 2021	Launch of Bounce Festival – annual arts festival that showcases outstanding new work by deaf and disabled writers, producers, actors, dancers, musicians, and directors. Numbers attending – 12 * Numbers and room layout will be reviewed and revised in line with COVID19 social distancing guidelines at the time of this event.	D	No (charity)	No Hospitality	Approve No charge No hospitality
Belfast Trust	18 November 2021	Launch of Men’s Health Week to showcase support available for men locally to get connected. Numbers attending – 35 * Numbers and room layout will be reviewed and revised in line with COVID19 social distancing guidelines at the time of this event.	A & D	Yes - £115 (Government Dept)	No Hospitality	Approve Yes charge No hospitality
2022 EVENTS
Ulster Hockey	21 January 2022	Celebration dinner for 125^th Anniversary of Ulster Hockey Numbers attending – 300 * Numbers and room layout will be reviewed and revised in line with COVID19 social distancing guidelines at the time of this event.	C	No (charity)	Yes, Wine Reception as significant anniversary	Approve No charge Wine Reception
British Transplant Society	3 March 2022	Celebration dinner for 50^th Anniversary of British Transplant Society BTS will be holding their Congress in ICC for 400 delegates, City Hall will be the conference welcome and anniversary dinner Numbers attending – 250 - * Numbers and room layout will be reviewed and revised in line with COVID19 social distancing guidelines at the time of this event.	C	No (charity)	Yes, Wine Reception as significant anniversary	Approve No charge Wine Reception
Catholic Chaplaincy, Queens University	10 June 2022	Golden Jubilee Ball to celebrate 50 years of Catholic Chaplaincy at the Elmwood Avenue. Numbers attending – 400 * Numbers and room layout will be reviewed and revised in line with COVID19 social distancing guidelines at the time of this event.	C	No (charity)	Yes, Wine Reception as significant anniversary	Approve No charge Wine Reception
2023 EVENTS
International Society for the Study of Individual Differences	20 July 2023	Conference Welcome Reception and Dinner to four-day conference taking place at Queen’s University Belfast. Numbers attending – 250	A & B	No £825 waived due to links with Visit Belfast	No hospitality	Approve No Charge No hospitality

Supporting documents: