Agenda item

Minutes:

The Committee agreed to adopt the recommendations made in respect of those applications received up to 11th March, as set out below:

 

NAME OF ORGANISATION

FUNCTION DATE

FUNCTION DESCRIPTION

CRITERIA MET

ROOM CHARGE

HOSPITALITY

OFFERED

CIVIC HQ RECOMMEND

2022 EVENTS

QUB Secure Connected Intelligence Summit

17 May 2022

Conference Reception and Dinner for guests attending the summit showcasing activities around Global Innovation Institute (GII) in connection with the Belfast Region City Deal.

 

Numbers attending - 60

 

A &B

No

(waived as linked BCC City Deal)

 

No hospitality

 

Approve

No Charge

No hospitality

 

SMARTS PR Agency

27 May 2022

BT Staff Recognition Reception – morning reception as part of a day long showcase of Belfast and local venues to reward and recognize key BT staff.

 

Numbers attending - 150

 

A &B

Charge

(commercial company)

No hospitality

 

Approve

Charge £115

No hospitality

 

Insurance Institute of Northern Ireland

27 May 2022

Insurance Institute of Northern Ireland Annual Awards Ceremony - presentation of awards and certificates followed by buffet reception

 

Numbers attending - 150

 

D

No (Voluntary/ NFP) 

No hospitality

 

Approve

No Charge

No hospitality

1 in 3 rule

Northern Ireland Chamber of Commerce and Industry

24 June 2022

Annual President’s Lunch – annual lunch for the NI Chamber of Commerce and Industry to mark economic benefits to the City.

 

Numbers attending – 400

 

B

Charge £300

No Hospitality

Approve

Charge £300

No hospitality

Clonduff Football Club

25 June 2022

End of Season Awards Ceremony and Buffet

Presentation of trophies to children recognising and rewarding their

efforts and achievements.

Special recognition awards to outstanding members.

 

Numbers attending – 350

 

D

No (Voluntary/ NFP) 

No hospitality

 

Approve

No Charge

No hospitality

1 in 3 rule

Belfast Pride

22nd July 2022

30th Anniversary Belfast Pride Launch and Pride Awards –

LGBT Community awards ceremony. Drinks reception followed by Awards presentation.

 

Numbers attending – 350

 

 

A, C & D

No, (Charity)

Yes,

Wine Reception as significant anniversary

Approve

No charge

Wine Reception or £500 given to their chosen caterer for wine on tables

Belfast One BID

13 & 14th August 2022

Belfast One-Way Edit Fashion Show showcasing city centre retailers

 

B

Yes £300

No hospitality

 

Approve

Charge £300

No hospitality

 

Ulster Obstetrics and Gynaecological Society 

7 October 2022

70th Anniversary Gala Dinner to celebrate the BSA promoting highest standard of legal practice.

 

Numbers attending – 150

 

C

No (Voluntary/ NFP) 

Yes,

Wine Reception as significant anniversary

Approve

No charge

Wine Reception or £500 given to their chosen caterer for wine on tables

2023

Holocaust Memorial Day Trust

 

 

24 January 2023

Northern Ireland regional ceremony to mark Holocaust Memorial Day 2023 - a time for all to remember the millions of people killed in the Holocaust and subsequent genocides in Cambodia, Rwanda, Bosnia and Darfur..

The event is the official Northern Ireland commemoration of the Holocaust. 

 

Numbers attending – 400 - 500

C

No (charity)

No hospitality

(funding provided)

Approve

No Charge

No hospitality

 

Association of Breast Surgery

14 May

2023

Conference Welcome Reception forguests attending their 2-day conference taking place in ICC Belfast.

 

Numbers attending - 200

 

A &B

No

(waived as linked to Visit Belfast)

 

No hospitality

 

Approve

No Charge

No hospitality

 

AMOSSHE, The Student Services Organisation

6 July

2023

AMOSSHE Gala Reception guests attending their flagship conference taking place in ICC Belfast.

 

Numbers attending - 250

 

A &B

No

(waived as linked to Visit Belfast)

 

No hospitality

 

Approve

No Charge

No hospitality

 

Stena Line part of Stena Sphere group

22 September 2023

Annual Conference Reception and Dinner for global directors’ attending the 3-day conference taking place in ICC Belfast.

 

Numbers attending - 300

 

A &B

No

(waived as linked to Visit Belfast)

 

No hospitality

 

Approve

No Charge

No hospitality

 

*For all events noted above numbers and room layout will be reviewed and revised in line with COVID19 social distancing guidelines at the time of each event.

 

Supporting documents: