Agenda item

Update on Contracts

Minutes:

The Committee:

 

·        approved the public advertisement of tenders as per Standing Order 37a detailed in Appendix 1 (Table 1);

·        approved the modification of the contract as per Standing Order 37a detailed in Appendix 1 (Table 2); and

·        noted the award of retrospective STAs in line with Standing Order 55 exceptions as detailed in Appendix 1 (Table 3):

 

Appendix 1

Table 1: Competitive Tenders

Title of Tender

Proposed Contract Duration

Estimated Total Contract Value

SRO

Short description of goods / services

Tender for MTC for General builder/wet trades for small building fabric repairs & maintenance to all Council Properties and locations

Up to 5 years

£90,000

S Grimes

The provision of building works not carried out by the Property Maintenance Unit including internal demolition, alterations, concrete work, brickwork and finishes

Digitisation of Building Control records

Up to 4 years

£100,000

K Bentley

There is the requirement to convert application forms, drawings and relevant correspondence into an electronic format.  This will assist in the ability to retrieve data quicker and for disaster recovery and business continuity.

Provision of Fuels

Please Note: Awarded via Crown Commercial Services framework under national fuel supply agreement

Up to 2 years

£3,000,000

C Mathews

These fuels are used throughout Belfast City Council sites to ensure the operation of vehicles and the heating of buildings

Manufacture, supply and delivery of waste compactors

Up to 12 months

£160,000

C Mathews

Replacement of compactors that have reached their end of life

Provision of planning and environmental consultancy services to enable and assist Belfast City Council’s Public Health and Housing and Environmental Protection Unit to provide timely and planning consultation responses

Up to 12 months

£100,000

S Toland

There is currently a backlog of plans due to staff shortages as well as an increase in the complexity of plans that require assessment.

Maintenance & Removal of Hanging Baskets

 

Up to 3 years and 3 months

£170,000

R Crozier

To maintain hanging baskets for Belfast in Bloom and remove baskets at end of season

Tender for the Administration and provision of a suite of First-aid Training courses for delivery to Council staff (and potentially to organisations delivering Services for and on behalf of the Council)

Up to 3 years

£75,000

J Walsh

Current contract period expires 31 August 2022

Belfast City Centre Connectivity Study Phases 2 and 3

Up to 8 months

£40,650

J Greer

Multi-disciplinary team in place but due to additional requirements an extension to the contact is required to deliver the final strategy.  Specialist skills are required that are not within Belfast City Council.

 

Table 2: Modification to Contract

Title of Contract

Duration

Modification

SRO

Supplier

T2085 - A Key Deliverable of the PEACE IV Shared Space & Services theme (volunteer training) Lot 2 Cycling Leads

Up to 19 months

Additional 3 months

S Toland/

R Crozier

Sustrans Limited

T2085 - A Key Deliverable of the PEACE IV Shared Space & Services theme (volunteer training) Lot 3 Walking Leads

Up to 19 months

Additional 3 months

S Toland/

R Crozier

Sustrans Limited

T2085 (b) A Key Deliverable of the PEACE IV Shared Space & Services theme (volunteer training)

Up to 12 months

Additional 3 months

S Toland/

R Crozier

Volunteer Now Enterprise Ltd

T2084 (b) A Key Deliverable of the PEACE IV Shared Space & Services theme (Intergenerational project)

Up to 19 months

Additional 3 months

S Toland/

R Crozier

Mediation NI

 

Table 3: Retrospective Single Tender Actions

Title of Contract

Duration

Value

SRO

Supplier

Purchase of reusable, sustainable period products to be offered to council area residents on behalf of BCC

Until delivered

£40,000

R Crozier

Hey Girls

 

Supporting documents: