Agenda item

Title of Tender

Proposed Contract Duration

Estimated Total Contract Value

SRO

Short description of goods / services

Dynamic purchasing system ‘DPS’ framework to supply a range of food products for Belfast Zoo and other Council catering operations

Up to 5 years

£1,530,000

J Greer

The DPS will provide a flexible, compliant and quicker solution to source a wide range of food products to support Belfast Zoo and internal catering team(s).

The appointment of delivery agent for Gateway to Choices service as part of Belfast Labour Market partnership

*Previously approved Oct 21 for 4y&6m at £800k.  Now reviewed due to £1.45m funding from DFC and DFE.

Up to 3 years and 3 months

£2,000,000

J Greer

The purpose of the partnership is to make employability and skills interventions more effective and support an inclusive approach to growth in the city.

Procurement of a Dynamic Purchasing System (DPS) for Enterprise and Business Growth Framework

Up to 6 years

£6,000,000

J Greer

The DPS will be developed to complement and enhance the Enterprise and Business Growth ‘EBG’ Framework by providing additional, specialist support for businesses.  The EBG framework has already been approved.

Supply, delivery and off-loading of rubber crumb for 3G and 4G pitches

Up to 3 years

£120,000

D Sales

To ensure 3G/4G pitches continue to meet all required H and S legislative requirements.

Consultancy for City Centre Residential Development 

Up to 2 years

£160,000

C Reynolds

The continuation of consultancy services which was initially required to progress the Strategic Sites Assessment and Belfast Destination Hub work-streams and aligned with the Covid-19 Recovery Plan. The Strategic Sites Assessment has now progressed to real estate consultancy advice in relation to procuring an investment/development partner through a Competitive Dialogue Process.

West Belfast District Policing and Community Safety Partnership Network Support Project

Up to 3 years and 6 months

£135,000

S Toland

West DPCSP has articulated that they want the contractor in place for 3 years, but the funding is in year so needs to be subject to annual approval.

To appoint an Integrated Design Team (IDT) to provide design development services to support The Business Cluster and Community Grant Programme

Up to 10 months

£60,000

C Reynolds

It is proposed to commission an IDT will work with grant recipients to develop concept designs, provide advice regarding statutory approvals (Pavement Café Licence, Planning, utility connections) procurement and pricing schedules.

Insurance reinstatement valuations for council buildings

Up to 5 years

£150,000

T Wallace

Council buildings have not been revalued for insurance purposes for some time so current valuation are now out of date due to inflation, capital additions and other building alterations.

Title

Duration

Total Value

SRO

Description

Supplier

SAP annual licence support

Up to 1 year

£53,000

T Wallace

Licenses are obtained directly from SAP

SAP UK Limited

Maintenance and support for SAP, SRM & VIM

Up to 1 year

£74,000

T Wallace

Continued maintenance and support from the incumbent SAP service provider is critical for the successful implementation of the new financial system.

HCL Technologies

Title of Contract

Duration

Modification

SRO

Description

Supplier

T2136 Development of a Residential Strategy

*Please note this request is retrospective

Up to 8 months

Additional 10 months

J Greer

This extension is to complete the works to provide a city centre living vision which will include an analysis on city centre residential development that would provide analysis of the latent demand in terms of quantum and product requirement.  The value of the contract remains as per the original contract.

Savills

T2056 - Peace IV - Delivery of TechConnects – a cross community peace building programme for children & young people using digital technology

Lot 3 - Young People (aged 17-24 years)

*Please note this request is retrospective

Up to 2 years

Additional 4 months

S Toland

An extension is requested to 31 January 2023 to allow the project to complete deliverables.  The contract extension has been approved by Shared City Partnership and PEACE IV Programme Board in October 2022

Belfast Metropolitan College

T1948 – Hire of grounds maintenance machinery, complete with operator, for use at various Council properties and locations

*Please note this request is retrospective

Up to 3 years

Additional 4 months and £6,000

D Sales

An extension to allow for a new procurement exercise.  An increase in value of £6K – 8% will be needed to allow work to continue.

The original view was the contract would not be required during winter months and could be re-tendered later in the year ahead of the next spring/summer, but service continuity is now required over the winter months.

Clive Richardson Ltd

T2012 - West Belfast District Policing and Community Safety Partnership Network Support Project

Up to 3 years

Additional 3 months and £8,000

S Toland

West Belfast DPCSP Members had agreed for this project to be retendered to ensure no gap in service, with the new contractor expected to be in place from 1 January 2023. It was included in the 2022/2023 Belfast PCSP Action Plan that was submitted to the Joint Committee

(external funders).

Funders decided that they were not content to approve that the Network Support Project be retendered without an evaluation which has delayed the project.

Falls Community Council

Title of Contract

Duration

Value

SRO

Description

Supplier

Appointment of company to support the delivery of a creative digital capacity building programme

Up to 6 months

£50,000

J Greer

Digital Catapult NI are the only organization in NI with their own Immersive Lab, based in Belfast and have access to a wide range of specialist mentors and industry to address the specific nature of the project. Digital Catapult NI are also working with the innovation team in relation to larger City Deal and Challenge funding projects

Digital Catapult NI

Requirement for a PEACE IV Finance & Systems Officer

Up to 9 months

£40,000

D Sales

The existing contracted provider for T1792 Provision of Temporary Agency Resources: Matrix SCM have confirmed they are unable to fulfil the required role of PEACE IV Finance & Systems Officer within the contractually agreed time period to find a suitable candidate.

Honeycomb Recruitment

2x Environmental Health Officers and 1x Technical Support Officer required for 24hr shift rota cover for essential service delivery within the Port Health service

(Fully funded)

Up to 6 months

Up to £100,000

S Toland

The existing contracted provider for T1792 Provision of Temporary Agency Resources: Matrix SCM have confirmed they are unable to fulfil the required role of 2x Environmental Health Officers and 1x Technical Support Officer within the contractually agreed time period to find a suitable candidate.

MCS Group

Requirement for PEACE IV Project Support Officer

Up to 9 months

£36,000

D Sales

The existing contracted provider for T1792 Provision of Temporary Agency Resources: Matrix SCM have confirmed they are unable to fulfil the required role of PEACE IV Project Support Assistant within the contractually agreed time period to find a suitable candidate.

Hays Recruitment