Agenda item

NAME OF ORGANISATION

FUNCTION DATE

FUNCTION DESCRIPTION

CRITERIA MET

ROOM CHARGE

HOSPITALITY

OFFERED

CIVIC HQ RECOMMEND

2023 EVENTS

European Youth Parliament

21 February 2023

NI Regional Session of Youth Parliament - teams of secondary students debate and present their ideas and solutions on current topics.

Numbers attending – 100

B & D

No (Charity)

No (they provide their own lunches for attendees)

Approve

No charge

No hospitality

Donegal Pass Community Forum

2 March 2023

Launch of 'Language Matters' Research – project linked to language provision delivered by community groups.

Numbers attending – 60

D

No charge as community group

Yes, tea and coffee reception as community group

Approve

No Charge

Tea and Coffee Reception

£500 given to their chosen caterer for tea and coffee

John Hewitt Society

2 March 2023

40th Anniversary Celebration of John Hewitt Freedom of City of Belfast - reception and celebration evening.

Numbers attending – 60 – 100 tbc

C

No charge as not for profit group

Yes,

Wine Reception as significant anniversary

Approve

No Charge

Wine Reception

£500 given to their chosen caterer for wine on arrival

Belfast Knights

3 March 2023

Belfast Knights 30th Anniversary Celebration - Drinks Reception,

Awards, Dinner and

entertainment.

Numbers attending – 250 - 300

C & D

No Charge as voluntary group

Yes,

Wine Reception as significant anniversary               

Approve

No Charge

Wine Reception

£500 given to their chosen caterer for wine on arrival

Irish FA Foundation/ GAA and Ulster Rugby

21 March 2023

Sports Inspire Awards Gala Dinner to celebrate and reward volunteers in the Inspire Programme run by Irish FA, Ulster GAA and Ulster Rugby.

Numbers attending – 200

C and D

No charge as charity

No hospitality

Approve

No Charge

No hospitality

Belfast Health and Social Care Trust

16 May 2023

Involvement Recognition event to

acknowledge how service users and advisers have helped develop Trust Services.

Numbers attending – 80

C

Charge £115

No hospitality

Approve

Charge £115

No hospitality

Public Health Agency

17 May 2023

Cross-Border Healthcare Intervention Trials In Ireland Network (CHITIN) Closure Event – celebrating a cross-border partnership between the Public Health Agency (PHA) and the Health Research Board (HRB) in the Republic of Ireland, delivering 11 Healthcare Intervention Trials. PHA is community partner of Belfast Agenda.

Numbers attending – 250

A & C

Charge £300

No Hospitality

Approve

Charge £300

No hospitality

Northern Ireland Chamber of Commerce and Industry

23 June 2023

Annual President’s Lunch – annual lunch for the NI Chamber of Commerce and Industry to mark economic benefits to the City.

Numbers attending – 400

B

Charge £300

No Hospitality

Approve

Charge £300

No hospitality

Irish Football Association Foundation

2 November 2023

IFA McDonalds Community Football Awards –

Celebrating the volunteers who help deliver their programs – reception, dinner, entertainment and awards.

Numbers attending - 190

C & D

No (Charity)

No Hospitality

Approve

No Charge

No Hospitality

EAPRIL

(European Association for Practitioner Research on Improving Learning)

23 November 2023 

APRIL Conference 2023

Dinner for guests attending their 3-day conference taking place in QUB.

Numbers attending – 150 – 250

A &B

No

(Waivered as linked to Visit Belfast)

No hospitality

Approve

No Charge

No hospitality

St Brigid’s GAC

25 November 2023

St Brigid’s GAC 25th Anniversary Celebration - Drinks Reception,

Awards, Dinner and

entertainment.

Numbers attending - 350 – 400

C & D

No Charge as voluntary group

Yes,

Wine Reception as significant anniversary               

Approve

No Charge

Wine Reception £500 given to their chosen caterer for wine on arrival

2026 EVENTS

NAHT –

National Association of Head Teachers

2 May 2026 

NAHT Conference 2026 Gala Dinner for guests attending their 2-day conference taking place in ICC Belfast.

Numbers attending – 320

A &B

No

(Waivered as linked to Visit Belfast)

No hospitality

Approve

No Charge

No hospitality