Agenda item

Update on Contracts

Meeting of Strategic Policy and Resources Committee, Friday, 20th January, 2023 9.30 am (Item 26.)

Minutes:

The Committee:

· approved the public advertisement of tenders as per Standing Order 37a, as detailed in Table 1 below;

· approved the award of Single Tender Actions, in line with Standing Order 55 exceptions, as detailed in Table 2 below; and

· noted the award of retrospective Single Tender Actions, in line with Standing Order 55 exceptions, as detailed in Table 3 below.

Table 1: Competitive Tenders

Title of Tender	Proposed Contract Duration	Estimated Total Contract Value	SRO	Short description of goods / services
Procurement of the Belfast WiFi Service	Up to 3 years	£536,581	P Gribben	The Belfast WiFi service is required to deliver public WiFi services across over 100 council sites as well as external, city centre locations.
Provision of a daily media monitoring service	Up to 4 years	£92,000	L Caldwell	To effectively protect the image and reputation of Belfast City Council it is necessary to have a daily media monitoring service to alert the marcomms team to coverage related to the organisation. This service also assists with monitoring and evaluating KPIs for the organisation.
The development and management of the HUB-IN Open Challenge Call	Up to 12 months	£50,000	J Tully	This fund will enable creative industry organisations to develop pre commercial products or services for the Maritime Mile.
A visitor photography service at Belfast Zoo	Up to 3 years	£210,000 (income)	J Greer	Photographer photo service at summer camps/ workshops etc. This is an income/ concession type contract.
Management Services to support stakeholder/industry engagement and to provide technology expertise to assist with the delivery of the Augment the City Project	Up to 18 months	£170,000	D Colville	BCC is seeking to engage a suitably qualified organisation to assist with the design, development and delivery of the Augment the City grant competition. Ensuring the transfer of learning to City Deal partners on competition design, technological disruption in the visitor sector etc.
St Patrick’s Day Parade	Up to 6 months	£100,000	J Greer	To deliver a commission for the St Patricks Day parade 2023. Service contract to be awarded to Beat using the previous run Design Contest (competitive process).
St Patricks Day music programme	Up to 6 months	£50,000	J Greer	To deliver a music programme city wide for the St Patricks Day celebrations 2023. Service contract to be awarded to Feile using the previous run Design Contest (competitive process).
Music for St Patrick’s Eve Concert	Up to 6 months	£80,000	J Greer	To deliver a commission for the music element of St Patricks Eve concert 2023. Service contract to be awarded to Duncairn using the previous run Design Contest (competitive process).

Table 2: Single Tender Actions

Title	Duration	Total Value	SRO	Description	Supplier
T2335 Procurement of a Local Area Energy Plan for Belfast and Queens Island	Up to 11 months	£180,000	J Tully	Approved by SP and R in Sept 2022 for a period of 6 months. Following further discussions with the supplier and their proposal an updated contract period of 11 months is required. No change to value.	Energy Systems Catapult

Table 3: Retrospective Single Tender Actions

Title of Contract

Duration

Value

SRO

Description

Supplier

Oracle Site License for 1000 named users

Up to 1 year

£37,418

P Gribben

Proprietary software and licenses from Oracle for multiple applications. This is necessary for the operation of key corporate systems, which depend on Oracle databases. Therefore, an absence of a valid Oracle license would mean that normal council functions would be put at severe risk. The license can only be procured directly with Oracle.

Oracle Digital Renewal Centre

Delivery of a comprehensive domestic and sexual violence and abuse awareness raising and training programme

(Fully Funded)

Up to 7 months

£38,000

D Sales

Women’s Aid are the only organisation operating within the market who can deliver this project.

This was previously carried out under a funding agreement but following legal advice they have now advised we get an STA as this needs to be a contract for services.

Women's Aid

Supporting documents: