Agenda item

            The Director of Finance submitted for the Committee’s consideration the following report:

 

“1.0      Purpose of Report or Summary of main Issues

 

1.1             The purpose of this report is to present to the Strategic Policy and Resources Committee, the Statement of Accounts of the Council, including the Annual Governance Statement, for the period ending 31st March 2023.

 

1.2             The Statement of Accounts are an important element of the council’s overall corporate governance framework as they provide assurance to Members and ratepayers on the stewardship of the council’s finances and its financial position.

 

1.3       The Statement of Accounts for the year ended 31st March 2023, as attached, have been prepared in line with the Code of Practice on Local Authority Accounting in the United Kingdom 2022/23 based on International Financial Reporting Standards and the Department for Communities Accounts Direction, Circular LG 07/23 dated 31st January 2023 and 10th February 2023.

 

1.4       The Chief Executive in his role as Chief Financial Officer can confirm that the Statement of Accounts for the year ended 31st March 2023 has been prepared in the form directed by the Department for Communities and in his opinion the Statement of Accounts give a true and fair view of the income and expenditure and cash flows for the financial year and the financial position as at the end of the financial year.

 

2.0       Recommendations

 

2.1       The Committee is asked to:

 

i.       approve the Council’s Statement of Accounts and incorporated Annual Governance Statement for the year ended 31st March 2023, and

ii.      agree that this paper should not be subject to call-in (as indicated above) because it would cause an unreasonable delay which would be prejudicial to the Council’s and the public’s interests given that the statement of accounts must be published by 30th September 2023.

 

3.0       Main report

 

            Key Issues

 

            Normal Approval Process

 

3.1       The Committee will be aware that the normal approval process allows for the Statement of Accounts to be presented to the Audit and Risk Panel to allow them to review the annual statement of accounts. Specifically, to consider whether appropriate accounting policies have been followed and whether there are concerns arising from the financial statements or from the audit that need to be brought to the attention of the council prior to this report going to the Strategic Policy and Resources Committee.

 

3.2       The Audit and Risk Panel was presented with the Statement of Accounts at the meeting on 12th September and a verbal update on the status of the audit and the draft Report to those charged with Governance (RTTCWG) for 2022/23 was provided

 

            at this meeting by Northern Ireland Audit Office (NIAO).  The draft RTTCWG will be circulated to the Audit and Risk panel members for consideration when issued by NIAO.  NIAO have indicated that there are currently no issues, however the audit is still ongoing. 

 

            The Panel reviewed the annual Statement of Accounts and, subject to receipt of the RTTCWG, did not identify any concerns arising from the Statement of Accounts that needed to be brought to the attention of the Strategic Policy and Resources Committee.

 

            Audit Opinion

 

3.2       It is the Local government Auditors’ opinion that:

 

·        the financial statements give a true and fair view, in accordance with relevant legal and statutory requirements and the Code of Practice on Local Authority Accounting in the United Kingdom 2022-23, of the financial position of Belfast City Council as at 31 March 2023 and its income and expenditure for the year then ended; and

·        the statement of accounts have been properly prepared in accordance with the Local Government (Accounts and Audit) Regulations (Northern Ireland) 2015 and the Department for Communities directions issued thereunder; and

·        the part of the Remuneration Report to be audited has been properly prepared in accordance with the Department for Communities directions made under the Local Government (Accounts and Audit) Regulations (Northern Ireland) 2015; and

·        the information given in the Narrative Report for the financial year ended 31 March 2023 is consistent with the financial statements.

           

            Reserves

 

3.3       General Fund

 

            The credit balance on the General Fund has decreased to £58.8m (of which £44.8m relates to specified reserves).  The movement on the reserves balance is summarised in Table 1 below:

 

 

            Table 1: Summary of Reserves Position

 

Opening Balance	£62.2m
In year movement in reserves	£3.4 m
Closing Balance	£58.8m
Specified Reserves at year end	£44.8m
Balance Available	£14 m

 

3.4       Capital Fund      £15,096,990

 

            The Capital Fund is made up of:

 

·        Belfast Investment Fund (£4,638,532) -created to support key partnership projects to regenerate Belfast and help lever substantial funds from other sources

·        Local Investment Fund (£579,545) to fund smaller local regeneration projects

·        City Centre Investment Fund (£8,237,263) to support the Belfast City Centre Regeneration Investment Plans

·        Social Outcomes Fund (£1,641,650) to support City Centre projects which might not generate a direct financial return but would enhance the overall City Centre offer and support the attraction of investment.

 

3.5       Neighbourhood Regeneration Fund    £10,000,000

 

            This fund is to support neighbourhood regeneration and tourism projects in local neighbourhoods.

 

3.6       Leisure Mobilisation Fund    £611,877

 

            This fund is to support the Leisure Transformation Programme and will cover programme level costs including communications, engagement and procurement costs.

 

3.7       Capital Receipts Reserve £642,458

 

            These are capital receipts which have originated primarily from the sale of assets and which have not yet been used to finance capital expenditure.

 

3.8       Other Fund Balances and Reserves    £2,620,360

 

            This relates to the Election Reserve (£913,390) which has been set up to smooth the cost of running council elections, the BWUH Subvention Fund (£909,283) to support national and international organisations in bringing their conferences to Belfast and the BWUH Sinking Fund (£797,687) to support planned maintenance and future capital works at the new exhibition centre.

 

3.9       Debt

 

            The overall level of trade debtors had decreased this year from £7.1m at 31 March 2022 to £4.3m at 31 March 2023, mainly due to resuming debt management activity to pre-pandemic levels.  An analysis of trade debtors, inclusive of VAT, for the last two years is shown below:

 

            Table 2: Analysis of Trade Debtors

           

	31 March 2023	31 March 2022
Less than three months	£3,129,548	£5,450,710
Three to one year	£482,337	£1,070,718
More than one year	£720,939	£553,310
Total	£4,332,824	£7,074,738

 

3.10      Creditors

 

            The Department for Communities has set councils a target of paying invoices within 30 days.  During the year the council paid 86,459 invoices totalling £180,029,594.

 

            The average time taken to pay creditor invoices was 17 days for the year ended 31 March 2023.  The Council paid 70,303 invoices within 10 days, 79,378 invoices within 30 days, and 7,081 invoices outside of 30 days.  The council endeavours to process invoices as quickly as possible and has an improvement plan to support this process.

 

3.11      Annual Governance Statement (AGS)

 

            The Statement of Accounts include the Annual Governance Statement (AGS) for the year 2022/23, which has been prepared in line with the Accounts Directive provided by the Department for Communities, NIAO guidance and is consistent with the principles of the CIPFA/SOLACE Framework ‘Delivering Good Governance in Local Government’.   Specifically the AGS sets out:

 

·        scope of responsibility

·        the purpose of the governance framework

·        the governance framework in place

·        review of effectiveness

·        update on the significant governance issues declared last year

·        significant governance issues for current year

 

3.12      The AGS is approved by the Chair of the Strategic Policy and Resources committee and the Chief Executive. It is subject to review by the LGA (NIAO) as part of their annual audit.

 

3.13     Financial amd Resource Implications

            None.

 

3.14      Equality or Good Relations Implications/

            Rural Needs Assessment

 

            None.”

 

            The Committee adopted the recommendations.