Agenda item

Contracts

Minutes:

            The Committee:

 

·        approved the public advertisement of tenders as per Standing Order 37a detailed in Appendix 1 (Table 1), subject to the omission of the Security Guarding Services tender to enable consideration to be given to the introduction/delivery of an in-house model, with a report thereon to be submitted to a future meeting of the Committee;

 

·        approved the award of STAs in line with Standing Order 55 exceptions as detailed in Appendix 1 (Table 2); and

 

·        approve the modification of the contract as per Standing Order 37a detailed in Appendix 1 (Table 3):

 

Table 1: Competitive Tenders

 

Title of Tender

Proposed Contract Duration

Est. Max Contract Value

SRO

Short description of goods / services

Supply of vehicle spare parts and consumables

Up to 4 years

£400,000

D Sales

To supply a wide range of spare parts and consumables to support the maintenance and operation of the Council’s 400+ fleet.

Security guarding services

Up to 5 years

£5,000,000

N Largey

To fulfil security responsibilities across the Council in respect of the safety and security of staff, the public and buildings. Security services include manned guarding, keyholding, mobile patrolling and events stewarding.

Taxi services

Up to 3 years

£165,000

T Wallace

For the transportation of Staff and Members for the purposes of Council business

Replacement of external firewalls

Up to 5 years

£365,000

P Gribben

Current firewall will require license upgrades in March. Project includes replacement of current hardware with higher specification hardware and licenses which represents the best VFM option.

Occupational health service

 

Up to 3 years

£900,000

C Sheridan

Provision of occupational health services for staff in line with HR policies and procedures.

Previously approved April SP&R for £380,000.  Error with original contract value estimate. Now updated.

Employee Counselling Service

Up to 3 years

£900,000

C Sheridan

Provision of an employee counselling service for staff in line with HR policies and procedures

Provision of building management, operation and café provision at 2 Royal Avenue, Belfast

Up to 12 months

£196,096

D Martin

2 Royal Avenue has been operating since 2022 providing a non-commercial space in the heart of the city providing citizens and visitors with a free and accessible place to relax, have a coffee and enjoy an arts and cultural offering.

Segmentation tool to provide resident classifications at a post code level including health and wellbeing issues and characteristics

Up to 2 years

£32,734

J Tully

The need to meet the requirement arising from the Belfast Agenda specifically around health and wellbeing and to understand the behaviours of our residents at a post code level for communications, engagement and interventions.

 

 

Table 2: Single Tender Actions

 

Title

Duration

Est. Max Contract Value

SRO

Description

Supplier

Advertising panels at bus stops and outside newsagents

Up to 18 months

£140,000

E McConville

For the advertising of council initiatives to the citizens of Belfast and areas of Northern Ireland as required. Clear Channel is the only company that provides advertising at bus stops and newsagents in Northern Ireland.

Clear Channel

Bus internal and external advertising

Up to 18 months

£140,000

E McConville

For the advertising of council initiatives to the citizens of Belfast and in areas of Northern Ireland as required. Global is the only company to provide advertising on Metro and Ulsterbus buses in Northern Ireland.

Global

 

 

Table 3: Modification to Contract

 

Title of Contract

Duration

Modification

SRO

Description

Supplier

Procurement of Public Bike Share Scheme. 

Up to 9 years

Additional 9 months and £476,080

D Martin

Previous Contract Modification approved by SP&R in Jan 2024 for additional 9 months and £391,000 for the period of March 2024 – December 2024.

From January 2025 the monthly fee will increase to £52,897.78, increasing the additional 9 months to £476,080.

NSL Service Group

 

 

Supporting documents: