Agenda item

Title of Tender

Proposed Contract Duration

Est. Max Contract Value

SRO

Short description of goods / services

Soft floor coverings including installation and repair services

Up to 5 years

£500,000

S Grimes

Recurring measured term contract to ensure soft floor coverings continue to meet standards across the Council estate. Specialist service.

Swimming pool filtration and ozone generator installations including callouts, repairs and planned maintenance

Up to 5 years

£2,300,000

S Grimes

Recurring measured term contract to ensure swimming pool filtration and ozone generator installations remain operational across the Council estate. Specialist service

Asbestos analyst services including inspection, testing and certification

Up to 5 years

£125,000

S Grimes

Statutory duty to manage asbestos containing materials across the Council estate. Specialist service.

Small tools contract

Up to 3 years

£36,000

S Leonard

Operational requirement to ensure all tools within the Fleet Management Unit are regularly inspected and repaired/replaced as required.

Strategic support programme for the VCSE Sectoral Advisory Panel and citywide network

Up to 4 years

£120,000

J Tully

The VCSE Panel plays an important role in driving the Belfast Agenda forward through articulating the voice of VCSE sectors in strategic planning; supporting the development of cross-sectoral relationships and improved partnership working and promoting ongoing and effective community engagement. Specialist support required.

Asylum Support and Community Link Advisor Project

Up to 2 years

£170,000

D Sales

To support services to asylum seekers

Asylum Support and Organisational Development and Capacity Programme

Up to 1 year

£100,000

J Girvan

To support organisations providing services to asylum seekers

Traffic management services at Council events and emergency works related to dangerous buildings

Up to 2 years

£200,000

D Martin

To support the delivery of large-scale BCC led public events that require traffic management provision to close roads, manage traffic and when applicable give access to public transport. Building control also have a requirement for this service and will utilise this contract in respect of traffic management around emergency works. Specialist service.

Receipt, stock control and delivery of waste containers

Up to 4 years

£780,000

D Sales

To support waste management operations with the supply of waste containers to households for recycling.

Procurement of external Security Operations Centre (SOC) Services to augment the security team in Digital Services

Previously approved Dec 2024 for 3 years at £500,000.  Duration and value updated following review.

Up to 5 years

£1,000,000

S McNicholl

There is an increasing risk of a serious cyber security attack or a significant data breach that cannot be managed by the security team in Digital Services. This has the potential to severely disrupt the operational delivery of all council services for a sustained period.

Title

Duration

Est. Max Contract Value

SRO

Description

Supplier

STA Reason

Publisure Annual License

Up to 3 years

£78,818

P Gribben

Publisure provides a secure email and consolidation platform (including test/backup server). Service Level Management Ltd are the only supplier who provide Publisure.

Service Level Management Ltd

3. Technical reasons

Belfast Maritime Festival presents ‘Festival of Fools.’

Up to 10 months

£40,000

D Martin

The ‘Festival of Fools’ brand has an established brand identity with exclusive rights that will complement the ‘Belfast Maritime Festival’ and enhance the visitor experience.  

Festival of Fools

4. Intellectual property

Provision of Clockwise System

Up to 1 year

£63,489

P Gribben

The replacement HR/payroll/time management system is in implementation stage and continued use of Clockworks is required. Softworks Ltd are the only supplier who provide Clockworks.

Softworks Limited

3. Technical reasons

Provision of a Case Management Solution for C&NS

Up 2 years

£197,828

S McNicholl

There is no other supplier who can offer the license and support requirements for this case management solution.  2 year STA is required to ensure continuity of service whilst a comprehensive procurement exercise is conducted for a new case management solution.

Civica

3. Technical reasons

Title of Contract

Original Contract Duration & Value

Modification

SRO

Description

Supplier

T2014 – supply and delivery of paper and plastic sacks

Up to 4 years & £620k

Additional 3 months and £40,000

S Grimes

3-month extension of existing contract to help facilitate a re-tender exercise.

Work is underway on the re-tender exercise with a pre-market engagement exercise started to help with specification revisions and address current supply performance issues.

Cromwell Polythene Limited

T1978 – supply and delivery of mechanical sweeper brushes

Reporting Retrospectively

Up to 4 years & £410k

Additional 4 months and £30,000

D Sales

A contract modification is required to allow for a new tender process to be completed. Work is underway to review and update the current specification in line with departmental requirements.

R D Mechanical Services Ltd

T1998 (3) - Provision of catering at the Stables Café.

Up to 61 months (Income based contract)

Up to 2 months

S Leonard

The evaluation of the replacement tender is underway and a 2 month contract extension is required to ensure continuity of service and sufficient time for potential handover to a new service provider (depending on the outcome of the evaluation process). 

USEL