Agenda item

Requests for use of the City Hall and the provision of Hospitality

Minutes:

The Committee approved the recommendations as set out in Appendix 1 to the report and to a late request which had been received from the Active Communities Network for the use of the City Hall in September:

 

NAME OF ORGANISATION

FUNCTION DATE

FUNCTION DESCRIPTION

CRITERIA MET

ROOM CHARGE

 

HOSPITALITY

OFFERED

Belfast Asian Women’s Academy

 

9 August 2025

South Asian Cultural Celebration of the rich cultures, histories and contributions of South Asian communities living in Northern Ireland. Awards, speeches, performance and lunch.

 

Numbers attending – 150

 

C

Current rate free as Voluntary Community Group

 

 

Tea and Coffee Reception as Voluntary Community Group

1st Battalion Irish Guards

5 September 2025

Irish Guards 125th Anniversary Reception following Remembrance Service at Belfast City Hall Garden of Remembrance

 

Numbers attending – 150/200

 

C

Current rate free as Not for Profit Group

Tea and Coffee Reception as significant anniversary

Greater Shankill Partnership (GSP)

9 September 2025

GSP 30th Anniversary Celebration

Drinks Reception, Dinner, Presentations, and entertainment.

 

Numbers attending – 150

 

C

Current rate free as Not for Profit Group and Charity

Drinks Reception as significant anniversary

NI Veterans’ Commission

25 September 2025

NI Veterans’ Commissioner Reception for Iraq/Afghan Veterans

Guided Tour, Dinner and speeches

 

Numbers attending – 125

C

Current rate free as Not for Profit Group

 

Tour Free

 

Centre for Competitiveness

9 October 2025

C for C 25th Anniversary Celebrations

Reception, Dinner and entertainment to recognize the work of C for C helping organisations improve their productivity and growth through the provision of recognised training certifications and bespoke in-house staff and process development.

 

Numbers attending – 200

 

C

Current rate free as Not for Profit Group

Drinks Reception as significant anniversary

Rhythms of India Dance and Performing Arts

10 October 2025

Award Ceremony and Cultural Celebration of NI October Mahotsav a multicultural celebration with singing and dancing designed to highlight Belfast’s growing

cultural richness fostering Indo-NI friendship.

 

Numbers attending – 50

C

Room hire £450

 

(getting support from QUB/ UUJ)

 

 

 

Guide Dogs NI

18 October 2025

40th Anniversary Celebration

Drinks Reception, Dinner, Presentations of Long Service Volunteers and entertainment to recognize the work and achievements of Guide Dogs NI service.

 

Numbers attending – 250/300

 

C

Current rate free as Charity and Charitable event 

 

Drinks Reception as significant anniversary

Belfast School of Theology (formerly Belfast Bible College)

19 December 2025

Graduation and Post-Graduation Reception –to make the achievements of the students at the college.

 

Numbers attending - 80

 

C

Room hire £450

 

 

Keep Northern Ireland Beautiful 

19 February 2026

Live Here, Love Here

Community Awards –

Drinks reception, dinner

and awards ceremony to

celebrate the work of

volunteers and groups who

participate in Live Here

Love Here campaign.

 

Numbers attending - 130

B&C

Current rate free as Charity/ Not for Profit Group &Linked to Council projects.

 

 

Young Enterprise NI

30 April 2026

YEA NI Awards 2026 Drinks reception, dinner and Awards Ceremony to celebrate the achievements of people across NI who completed YE Programmes.

Numbers attending – 300

C

Current rate free as Charity and Charitable event 

 

 

 

FG Wilson

21 May 2026

FG Wilson Global Diamond 60th Anniversary Celebration

Drinks Reception, Dinner, Presentations, and entertainment.

 

Numbers attending – 150/ 200

 

C

Room hire £1250

 

 

Abbey Conferences

22 June 2027

Belfast Pathology 2027 Conference – Welcome Reception for guests attending 3-day conference

 

Numbers attending -  200

A &B

Room hire £1250

 

 

 

Supporting documents: