Agenda item

Hardware and software warranty and support on Aruba servers and controllers for wired and wireless Network

Up to 3 years

£144,699

S McNicholl

This is to ensure maintenance and support is in place for our Aruba wired and WiFi networks and controllers with associated security measures.

N

Analysis, evaluation and financial assurance services of real estate proposals

Up to 7 years

£2,450,000

D Martin

To appoint a suitably qualified professional consultancy providing services to undertake analysis, evaluation and provide financial and technical assurances to the Council in respect of real estate proposals, across a range of residential led mixed use regeneration projects, particularly with respect to Council’s recently appointed Private Sector Partner, and any other commercial opportunities where BCC is a stakeholder.

Members at meeting of Sept ‘25 CGR Committee agreed that the key appointment of a specialist financial and commercial property services provider would be noted in a Contract Report to be submitted to the Strategic Policy and Resources Committee

Specialist nature of advice will be required to provide assurance to Members when making high value decisions to effectively transfer land assets to facilitate residential led development that may also require some sort of support from Council to bring forward delivery through subvention.   It is essential that any decisions made by Council are based on sound and well informed advice.

This is essentially a ‘call-off’ appointment and actual spend will be vouched on the time spent charged at hourly rates procured through a Crown Commercial Services Framework.

N

Provision of reusable period products scheme

Up to 3 years

£105,000

D Sales

Supply and deliver reusable period products to individuals on request through landing page maintained by supplier

Y

Provision of energy management services for the Council

Up to 5 years

£250,000

S McNicholl

Service required to support Council’s aims and objectives regarding energy supply including securing VFM, budget and risk management and carbon reduction

Y

Telephony Service Provision

Up to 1 year

£210,225

S McNicholl

BCC requires telephony service provision for its sites and services to include calling ability, line rental and various broadband connections

N

Supply, delivery and off-loading of rubber crumb for 3g and 4g pitches.

Up to 36 months

£130,000

D Sales

To top up rubber crumb for 3g and 4g pitches as part of scheduled pitch maintenance to ensure operational life span of pitch carpet and ensure H&S considerations for use.

N

Legal and commercial support in submitting a bid for funding from Innovate UK.

Up to 4 months

£41,000

J Tully

To assist in delivering several aspects of the work packages, including the procurement road map, legal review of portfolio PPA, and attendance, preparation and delivery of several workshops and disseminations events.

N

Technical support in submitting a bid for funding from Innovate UK.

Up to 4 months

£40,390

J Tully

To assist in delivering several aspects of the work packages, including the economic appraisal of a thermal store element of the proposed heat network project, production of an economic appraisal report, coordination with other partners and attendance, preparation and delivery of disseminations events.

N

Dynamic Market or Open Framework (TBC) for delivery of various Employability & Skills ‘E&S’ Requirements

Up to 5 years

£6,000,000

D Martin

The current DPS is reaching its financial ceiling and is due to complete in 2026. A successive DPS must be established to ensure continued delivery of E&S solutions in an agile and flexible way, responding to challenges and opportunities within the labour market

Y

Supply and delivery of play equipment

Up to 5 years

£1,250,000

D Sales

Establish a call off framework to purchase new/replacement play equipment to support the delivery of the annual Playground Improvement Programme.

N

Provision of temporary agency workers (neutral vendor model)

Up to 3 years

£19,000,000

C Sheridan

The provision of temporary agency workers to cover short term vacancies in Departments whilst recruitment exercises are undertaken. Current contract expires 31 March 2026.

N

Provision of temporary agency workers using call-off framework (where neutral vendor cannot provide a suitable candidate in a timely manner).

Up to 3 years

£1,500,000

C Sheridan

To support the above neutral vendor model. From time to time the neutral vendor is unable to source suitable temporary agency workers within timeframes set. The CCS framework is used in these instances in line with the framework guidelines. This typically applies to more specialist roles in the Council

N

Programme Curation to support the Fringe Programme of the Fleadh Cheoil na hÉireann.

Up to 1 year

£400,000

D Martin

To appoint a curator(s) to support the delivery of the Fringe Programme of the Fleadh which will complement the Comhaltas core programme of competitions, concerts and the Scoil Éigse, animating the city with inclusive, creative, and celebratory events.

N

Supply of bedding plants, bulbs and maintenance of floral displays

Up to 5 years

£1,000,000

D Sales

To support the display of plants and flowers across the City and Parks. Requirement will be split into 3 lots to maximise levels of competition and support SMEs:

Lot 1 – Supply and delivery of high-quality bedding plants (£480k)

Lot 2 – Maintenance, removal and emptying of floral displays service (£340k)

Lot 3 - Supply and delivery of forcing and bedding bulbs – (£180k)

Y

Medical Services to support the Fleadh Cheoil na hÉireann.

TBC

TBC

K Forster

Further to the STA request below for medical planning services there is an urgent need to commence work on a new tender for medical services to support the Fleadh delivery. An Expression of Interest ‘EOI’ will be advertised in the coming weeks to determine market interest and capability which will then help to scope the requirement. Further information provided at Nov SP&R.

N

Provision of research & development activity to inform Belfast City Deal advanced wireless investments 

Fully  funding from City Deal. 

Up to 6 months 

£70,000 

S McNicholl 

This is a technical and commercial R&D piece to inform Belfast Region City Deal partners on investment opportunities for advanced wireless.  It is funded by BRCD. 

Procurement is via NEPRO3 local govt procurement framework

N 

Belfast Stories Specialist Legal and Financial Support 

Up to 2 years 

£200,000 

D Martin 

Specialist Legal and Financial advice to inform the operator model options in order to support a decision on the operating model by Council by Q3 2025 in advance of the submission of the Belfast Stories Full Business Case by the end of 2026. Belfast Stories update Paper refers.

N 

The provision of a robust medical plan to cover all medical eventualities that may occur at Fleadh Cheoil na hÉireann 2026 and 2027

Up to 2 years

£80,000

K Forster

Urgent need to appoint a service provider to provide a robust and comprehensive medical plan to support Fleadh Cheoil na hÉireann 2026 and 2027.

The NI Ambulance Service are reviewing the level of support the offer to major events which has created the urgent need for this support.

The supplier has unique experience combining both emergency medicine and major events and the only known supplier who can provide the services.

Dr Aisling Diamond

5

Supply of plastic and paper sacks for waste collection/ management

Up to 6 months

£75,000

S Grimes

Urgent need to source stock of plastic and paper sacks to support waste management operations.

The replacement tender is taking longer evaluate due to a number of suppliers failing the testing/ sampling process. It is hoped that this process will be completed in the coming weeks and a new supplier appointed; however, current stock is due to run out before end of November.

Through engagement with local suppliers, we have been able secure available stock of our plastic sack types needed with Brow packaging who are a local supplier who can supply within 4 weeks of order placement

Orders need to be placed asap to secure required stock and in case of any delays in delivery.

Any delays put continued service provision at risk i.e. the Council run out of stock of service critical products.

Brow Packaging Ltd

5

Title of Contract

Original Duration

Modification Required – Time & Value

SRO

Description

Supplier

Provision of dog kennelling facilities and related services (T2161)

Up to 3 years

Additional 1 month and £32,000

S Toland

There has been a general increase in costs associated with the contract and specifically with the unforeseen introduction of new legislation making XL Bully type dogs an illegal breed. Contract to be extended by a period of one month to allow for completion of procurement and tender process, if required. This is a statutory service. Continuity of service is essential.

Nutts Corner Boarding Kennels

Security Guarding services Lot 1 – Manned Guarding Services (T1974)

Up 4 years and 4 months

Additional 1 month and £50,000

N Largey

Due to delays in the planned award of replacement contract (T2537) an additional 1-month extension of contract required for Lot 1 Manned Guarding Services to help facilitate the implementation of the new contract and time for TUPE consultations and transfer of approx. 20 guards.

Cobra Security Services

A Bolder Vision for Belfast Strategy and Implementation Framework T2538

Up to 1 year

Additional 6 months and no increase in value

C Reynolds

Since the Call-off Contract was initiated, there has been extensive pause and prolongation linked to the emerging Eastern Transport Plan (Belfast city centre chapter).

A contract modification is therefore required to extend the call-off expiry date to enable the project to be completed.

Jacobs UK Limited

Provision of Building Management and Operations at 2 Royal Avenue T2583

Up to 1 year

Additional 6 months and £130,068

D Martin

To avoid disruption or cessation to the current operation of the venue, an extension to the current ‘meanwhile use’ contract is requested. This will allow the venue to continue to operate while the current Expression of Interest exercise is concluded, followed by the progression of next steps.

MayWe