Minutes:
The Committee:
· Approved the public advertisement of tenders as per Standing Order 37a detailed in Appendix 1 (Table 1);
· Approved the award of STAs in line with Standing Order 55 exceptions as detailed in Appendix 1 (Table 2); and
· In relation to the ‘Provision of Sharps Boxes Services’ contract, agreed that a report be submitted to a future committee to outline the volume of usage and resources of the issue, together with the work being undertaken with community organisations.
Table 1: Competitive Tenders
|
Title of Tender |
Proposed Contract Duration |
Est. Max Contract Value |
SRO |
Short description of goods / services |
On published pipeline (Y/N) |
Prior Committee approval (Y/N) If Y name Committee & Date |
External Funding (Y/N) |
|
Email filtering to remove spam and malware in emails |
Up to 3 years |
£150,000 |
S McNicholl |
Without a filtering solution like this BCC would receive a large number of spam and malware emails. This would increase the risk of a cyber attack |
N |
N |
N |
|
Urban Meadows Creation Works – in relation to a Notice of Motion |
Up to 1 year |
£50,000 |
S Leonard |
Required under a Notice of Motion to create 4 new urban meadows across the city |
N |
Y – P&C Oct 25 |
N |
|
The repair, deployment, filling and storage of 20 beacons |
Up to 36 months |
£172,000 |
J Girvan |
A supplier is required to carry out these works prior to the delivery of the annual Beacon programme on July 11th. |
N |
N |
N |
|
Fairground rides and entertainment package for events |
Up to 4 years |
£480,000 |
D Sales |
Service required to support wide range of Council events held throughout the year. May also be used to support Fleadh requirements as well. |
N |
N |
N |
|
Provision of fuels; Diesel, Gas Oil, Kerosene & Ad Blue |
Up to 3 years |
£500,000 |
D Sales |
Required to fuel various machines, plant items and buildings throughout the Council’s estate |
N |
N |
N |
|
Collection, treatment and recycling of hard plastics |
Up to 4 years |
£650,000 |
D Sales |
Service required to support recycling of hard plastics from household recycling centres by our waste management team.
|
N |
N |
N |
|
Provision of Sharps Boxes Services |
Up to 3 years |
£90,000 |
D Sales |
Specialist and suitable certified contractor to provide a sharp boxes service. Service includes supply of sharps/ needle boxes to designated street and parks locations and safe removal/ disposal of same. |
N |
N |
N |
|
Public protection software for the provision of a Case Management Solution for NI HMO. |
Up to 3 years |
£85,000 |
P Gribben |
For the continued use of the current public protection software system for NI Housing of Multiple Occupation ‘HMOs’. It is a regional service. BCC provide the service, collect all the fees and licence HMOs for all Councils in NI. All Councils have licences and access to the system. |
N |
N |
N |
Table 2: Single Tender Actions
|
Title |
Duration |
Est. Max Contract Value |
SRO |
Description |
Supplier |
STA Reason |
Other Committee approval (Y/N) If Y name Committee & Date |
External Funding (Y/N) |
|
Pest control services across BCC sites |
Up to 1 year |
£80,000 |
N Largey |
A STA is recommended with Termapest to regularise this off contract spend until insourcing project is complete. This is estimated to be completed within 6 to 12 months; STA to cover up to 12 months as open tender exercise will take up to 6 months to complete. No fixed term contract will be created with Termapest as part of this STA so spend with Termapest will cease once insourcing project is complete. |
Termapest Ltd |
11. |
N |
N |
|
Support and maintenance of E-Bravo tendering solution |
Up to 2 years |
£111,146 |
S McNicholl |
Annual license for the continued use of E-Bravo to support the Council’s procurement teams and publishing tenders electronically. Exploring options about delivering through e5 financial system and their procurement module. |
Bravo Solutions (Jaggaer) |
3. |
N |
N |
|
Tricostar Case Management solution |
Up to 3 years |
£46,304 |
P Gribben |
The current system delivers functionality which is required in Legal Services to manage case files along with associated documents / correspondence. There is no other supplier who can offer the license and support requirements for this solution |
Tricostar Software Ltd |
3. |
N |
N |