Agenda item

Requests for use of the City Hall and the provision of Hospitality

Minutes:

The Committee approved the recommendations as set out below and also approved an additional event request from the Belfast Chaplaincy Service for a recruitment event to take place in April, 2026 for 30 people:

 

NAME OF ORGANISATION

FUNCTION DATE

FUNCTION DESCRIPTION

CRITERIA MET

ROOM CHARGE

 

Belfast Bands Forum

9 March 2026

Commonwealth Day 2026

A Community Recovery funded programme to celebrate the music, dance, culture, and flavours of the Commonwealth and bringing people together.

 

Numbers attending: 130

 

C

None

Belfast National Graves Association

24 March 2026

Easter Lily Launch 2026 - reception and speeches focusing on local history.

 

Numbers attending: 80

 

 

C

None

Belfast Buildings Trust

24 April 2026

Grand Final of the NI Schools Debating Competition 2026 – annual event to encourage mature debate and civic engagement in young people

 

Numbers attending – 140

 

D

Event post April 2026 - Charge TBC

Confucius Institute

28 April 2026

South-Central Minzu University Performing Arts School Performance – cultural exchange event.  The audience will be school children and teachers from schools learning Mandarin in Belfast.

 

Numbers attending – 100

 

D

Event post April 2026 - Charge TBC

Ulster Tatler Group

3 September 2026

Ulster Tatler Awards 2026 – Annual awards event with dinner and presentations

 

Numbers attending – 400

 

B

Event post April 2026 - Charge TBC

Education Authority Intercultural Service

15 October 2026

Schools o Sanctuary Awards Ceremony – speeches and presentations with performances from local school children

 

Numbers attending - 100

 

D

Event post April 2026 - Charge TBC

Franco-British Lawyers Society

16 October 2026

Dinner to mark theFranco-British Lawyers Society Society’s Inaugural Universities Moot –

The attendees will primarily be law students and young lawyers from France and the UK.

 

Numbers attending – 300

 

C

Event post April 2026 - Charge TBC

Irish FA Foundation

22 October 2026

McDonalds Irish FA Awards 2026 – is a celebration of grassroots local volunteers in the community

 

Numbers attending – 200

 

D

Event post April 2026 - Charge TBC

Tour Guides Northern Ireland

3 November 2026

10th Anniversary Celebration – with reception, dinner, speeches and entertainment to mark milestone for organisation

 

Numbers attending – 150

 

C

Event post April 2026 - Charge TBC

Belfast Health and Social Care Trust

5 November 2026

Celebration of Involvement 2026 -  is a celebration event to recognise the contribution of service users to improve services.

 

Numbers attending – 80

 

D

Event post April 2026 - Charge TBC

 

NAME OF ORGANISATION

FUNCTION DATE

FUNCTION DESCRIPTION

CRITERIA MET

ROOM CHARGE

 

Belfast Bands Forum

9 March 2026

Commonwealth Day 2026

A Community Recovery funded programme to celebrate the music, dance, culture, and flavours of the Commonwealth and bringing people together.

 

Numbers attending: 130

 

C

None

Belfast National Graves Association

24 March 2026

Easter Lily Launch 2026 - reception and speeches focusing on local history.

 

Numbers attending: 80

 

 

C

None

Belfast Buildings Trust

24 April 2026

Grand Final of the NI Schools Debating Competition 2026 – annual event to encourage mature debate and civic engagement in young people

 

Numbers attending – 140

 

D

Event post April 2026 - Charge TBC

Confucius Institute

28 April 2026

South-Central Minzu University Performing Arts School Performance – cultural exchange event.  The audience will be school children and teachers from schools learning Mandarin in Belfast.

 

Numbers attending – 100

 

D

Event post April 2026 - Charge TBC

Ulster Tatler Group

3 September 2026

Ulster Tatler Awards 2026 – Annual awards event with dinner and presentations

 

Numbers attending – 400

 

B

Event post April 2026 - Charge TBC

Education Authority Intercultural Service

15 October 2026

Schools of Sanctuary Awards Ceremony – speeches and presentations with performances from local school children

 

Numbers attending - 100

 

D

Event post April 2026 - Charge TBC

Franco-British Lawyers Society

16 October 2026

Dinner to mark theFranco-British Lawyers Society Society’s Inaugural Universities Moot –

The attendees will primarily be law students and young lawyers from France and the UK.

 

Numbers attending – 300

 

C

Event post April 2026 - Charge TBC

Irish FA Foundation

22 October 2026

McDonalds Irish FA Awards 2026 – is a celebration of grassroots local volunteers in the community

 

Numbers attending – 200

 

D

Event post April 2026 - Charge TBC

Tour Guides Northern Ireland

3 November 2026

10th Anniversary Celebration – with reception, dinner, speeches and entertainment to mark milestone for organisation

 

Numbers attending – 150

 

C

Event post April 2026 - Charge TBC

Belfast Health and Social Care Trust

5 November 2026

Celebration of Involvement 2026 -  is a celebration event to recognise the contribution of service users to improve services.

 

Numbers attending – 80

 

D

Event post April 2026 - Charge TBC

 

Supporting documents: